| ||About Berkeley |
| ||The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff. |
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
| ||Departmental Overview |
| ||The Engineering Research Support Organization has evolved into Team 2 as a result of the newly developed Campus Shared Services. We function as a central hub, providing research administration support to research centers, departments, and affiliated ORUs in the UC Berkeley College of Engineering, College of Environmental Design, and School of Information (coming in 2014). Team 2 focuses on providing effective and efficient research administration, which allows the faculty to focus on developing and growing the research enterprise rather than managing business services. Team 2 will maintain a customer-oriented operation, with appropriate levels of faculty and staff oversight to support a culture of continuous improvement. |
| ||Responsibilities |
| ||Student Hiring (70%) |
Schedule and meet with Graduate Student and Undergraduate student hires to instruct them on how to complete new hire/rehire paperwork
Route employment forms to appropriate office in a timely manner ensuring accuracy and completeness of contents
Make GLACIER entries for foreign employees and instruct them on how to obtain a social security number, if needed
Prepare employment verification letters for Graduate Students and undergraduate students as needed
Provide accurate and timely entries in HR Database
Perform HCM entries for GSR, GSI and Undergraduate hires, extensions, title changes, pay rate changes, transfers and terminations
Send payment requests to ERSO Payroll Services for pay, pay adjustments and retro wages
Determine appropriate classification level for student positions by working with supervisor, PI and HR Operations Manager or HR Generalists.
Post grammatically correct and professional job postings on workstudy and Callisto websites
General Office Support (25%)
Ensure that all personnel forms, checksheets and benefit packets are current and reordered as needed
Responsible for keeping file cabinet fully stocked and neatly organized
Process GSR, GSI and Undergraduate Student EACF and EDCF by published deadlines
Purge terminated files
Responsible for records management including creating new employee files and filing all paperwork generated by the HR Operations staff
Greet customers promptly and offer direction or assistance as needed
Provide excellent, pro-active customer service
ERSO Administrative Support (5%)
Other duties/special projects as needed
| ||Required Qualifications |
| ||Effective verbal and written communication skills. |
Basic internet skills.
Excellent Customer Service Skills
Strong interpersonal skills
Meticulous, accurate and possess a rigorous attention to detail
Interpersonal skills to maintain cooperative and effective working relationships.
Able to independently perform routine assignments and refer unusual problems to supervisor.
Ability to work in teams and independently.
Ability to meet regular deadlines.
Ability to quickly set and execute changing priorities.
Ability to research and resolve problems, follow through on projects and assignments.
Ability to use judgment to follow standard guidelines.
Willingness to learn and take direction as well as constructive feedback.
Ability to communicate in verbal and written form.
Ability to interpret written policies as needed.
Ability to use judgment to solve problems.
Ability to maintain strict confidentiality regarding sensitive personnel matters
| ||Preferred Qualifications |
| ||Two to three years experience in the HR field, or a comparable combination of education and experience. |
Experience in hiring Graduate students in an academic setting and working with Human Capital Management (HCM) HRIS system
| ||Salary & Benefits |
| ||For information on the comprehensive benefits package offered by the University visit: |
Salary $43,000-$51,000 DOE
| ||How to Apply |
| ||Please submit your cover letter and resume as a single attachment when applying. |
| ||Other Information |
| ||This is a 4 month temporary/limited appointment |
| ||Criminal Background Check |
| ||This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check. |
| ||Equal Employment Opportunity |
| ||The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: |
If you'd like more information about your EEO rights as an applicant under the law, please see:
| ||Work Environment |
| ||As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: |