| ||About Berkeley |
| ||The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff. |
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
| ||Application Review Date |
| ||The First Review Date for this job is: June 24, 2014 |
| ||Departmental Overview |
| ||The Department of Intercollegiate Athletics consists of more than 200 staff members and coaches and sponsors 29 varsity sports programs. These 29 programs include more than 850 student-athletes who participate in the various sports programs annually within the National Collegiate Athletics Association (NCAA). We are currently seeking an intern who will work in the Cal Athletics Travel Department. This is a one-year internship. |
| ||Responsibilities |
| ||The intern will assist the Cal Athletic Travel Department, supporting all aspects of Intercollegiate Athletic travel. Individuals will develop skills to help plan and arrange airfare, lodging, and transportation for team travel, coaches' recruiting trips, prospective student athletes' official visits to campus, and staff travel. The intern will learn about and also help to enforce cost containment strategies, aid coaches in maintaining their travel budgets, and reconcile all expenses and invoices associated with travel. |
Assist with all travel arrangements for the Athletic Department. This includes team travel (29 Intercollegiate teams), recruiting (100 coaches traveling year round throughout the world), visiting prospective student athletes, staff and local travel.
o Begin to research and negotiate the terms/conditions/rates for team travel accommodations with outside vendors for team hotels, meal functions, and ground transportation.
o Help secure, review, and process contracts and direct bill applications for hotels and bus companies.
o Aid in coordinating trip details and updating changes the week of travel. This will include providing hotels with rooming lists, team itineraries, and special instructions from the coaches, as well as confirming flight times, pick up and drop off locations, and times for ground transportation.
o Compile Team Travel Informational Packets for each team the week of travel.
o Work with coaches and budget managers to coordinate upcoming year's travel.
Serve as the business office liaison with corporate sponsors in the travel sector.
o Drive business to designated corporate sponsors.
o Track trade usage for accounting purposes.
Schedule and manage the Athletic Department's vans.
Act as the main point of contact for local travel reservations hotels, rental cars and airport transfers.
Learn and enforce proper procedure for all travel arrangements, including using the correct forms and obtaining proper approval levels.
Review and process invoices for payment.
Monitor the use of Department, travel-specific, trade agreements (hotels, rental cars, parking cards).
Maintain detailed files on a per-sport, per-trip basis and follow up with vendors to ensure payment s are made in a timely fashion.
Monitor requests and distribution of travel advance checks and distribute.
Help issue, facilitate and track corporate card (direct bill) submissions and numbers. Educate staff on proper use.
Update various IA department systems and filing mechanisms in order to track trips, hotel reservations, flight itineraries, confirmations, etc.
Complete post-season reimbursement paperwork for conference and NCAA
Field phone calls made to the Travel Office.
Copy, file, and fax Travel Department request forms, contracts, invoices, and purchase orders.
| ||Required Qualifications |
| || Excellent computer skills. |
Exceptional communication skills, both written and verbal.
Advanced customer service skills.
The ability to problem solve, multi-task, handle and prioritize a heavy workload, and perform under pressure.
Organized and detail oriented.
| ||Preferred Qualifications |
| || Completed Bachelor's degree or fulfilling final credits required to complete Bachelor's degree. |
Master's degree candidate preferred.
| ||Salary & Benefits |
| ||The annual salary is $19,200 ($1,600 monthly stipend) + benefits. |
For information on the comprehensive benefits package offered by the University visit:
| ||How to Apply |
| ||Please submit your cover letter and resume as a single attachment when applying. |
| ||Criminal Background Check |
| ||This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check. |
| ||Equal Employment Opportunity |
| ||The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: |
If you'd like more information about your EEO rights as an applicant under the law, please see: