| ||About Berkeley |
| ||The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff. |
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
| ||Application Review Date |
| ||The First Review Date for this job is: June 26, 2014 |
| ||Departmental Overview |
| ||Campus Shared Services (CSS) provides a wide range of reliable, high-quality administrative support services for the University of California, Berkeley in the areas of Research Administration, Business & Financial Services, Human Resources & Academic Personnel Support, and Information Technology (IT). |
In support of the UC Berkeley Operating Principles (http://cfo.berkeley.edu/we-are-berkeley-operating-principles) and the university's mission of teaching, research and public service, CSS operates in a culture which encourages collaboration, innovation, simplification, and accountability. Our staff focuses on service, a commitment that is aligned with the CSS vision. We recognize excellence and strive to provide timely, consistent, and dependable service to you.
The Research Administration function within CSS will provide service during all phases of the funding life cycle to UC Berkeley's faculty. By streamlining services in areas such as human resources, purchasing, and grants administration, CSS will help faculty navigate the campus administrative processes and focus on the research that comprises a large part of the UC Berkeley mission. CSS will provide the full range of pre-award and post-award support services to all research professionals on campus, in close collaboration with the Sponsored Projects Office (SPO), Industry Alliances Office (IAO), Extramural Funds Accounting (EFA), and other central compliance groups.
| ||Responsibilities |
| || Applies professional concepts to perform moderate analysis to understand past performance and determine present and future performance and/or resource allocations. Coordinates and implements department budget allocations, conceives of and maintains department chart of accounts or other data management tools, and related business processes. Prepares SAS-115 documents monthly for each recharge center as required by campus audit standards. |
Provides analytical support for complex budget, financial, or resource analysis projects. Performs complex financial or resource research and studies for a variety of internal department constituents. Examples include generating, modifying, and conceiving of new financial or other resource reports, or analyzing and forecasting staff/faculty salary budgets, contracts, grants, gifts, endowments, or user fees. Gathers, analyzes, prepares and summarizes recommendations for financial and/or resource plans, including annual resource allocation approaches, trended future requirements, operating forecasts, sources and uses, et cetera.
Provides department support in the areas of business process analysis and design, system or procedure testing and implementation, documentation, security, workflow, and customer feedback. Responsible for design, implementation and maintenance of systems to meet UC audit requirements pertaining to administration of departmental funds including internal redistribution systems for assignment of cost to dept facilities. Operates UC and departmental databases HCM, BFS, OPTRS, BAIRS, PageCenter
Manages all accounting functions including proper account fund set-up, compliance with federal and UC regulations, monthly reconciliation of expenses, transfer of funds and expenses, and the fiscal close process. Serves as Finance Analyst for RES managed research units and/or Core Research Recharge facilities. Reviews all appropriations and expenditures, maintains current spending plans for recharge fund-org combinations, prepares online financial journals and oversees post-audit reviews. Prepares complex budgetary and financial analysis for the departmental operation including data conversion from OASIS.
Gathers, analyzes, prepares and summarizes recommendations for financial and/or resource plans, including annual resource allocation approaches, trended future requirements, operating forecasts, sources and uses, et cetera.
Prepares financial reports, adjustments and journals for departmental activities. Distributes monthly BAIRS reports to each unit managed. Responsible for meeting all fiscal closing procedures and deadlines. Troubleshooting erroneous and inactive chartstrings for recharge activities; working with recharge customers to resolve billing issues. Coordinates recharge billing for all recharge services including invoicing external customers and following-up to ensure payment is received. Prepares monthly billing and BFS journals. Disseminates recharge statements and billing summaries. Creates and maintains electronic file of recharge billing summaries. Ensures recharge rates consistently and equitably recover the costs of the services. Monitors recharge activities for compliance with government regulatory costing principles such as OMB Circular A-21, A-110 and Cost Accounting Standards (CAS)
Performs complex financial or resource research and studies for a variety of internal department constituents.
Discerns discrepancies with vendors/suppliers. Writes professional correspondence, reports and presentations. Serves as back-up staff. Serves as staff resource on policy and procedures. Researches existing policy, learns new business systems, and implements new changes to unit operations. Reconciles all recharge activities in terms of accuracy, provides detail information to the customers on their recharge accounts and works with them to resolve any billing issues. Distributes monthly recharge statements to approximately 80 PIs and reconcile the statements
Examples include generating, modifying, and conceiving of new financial or other resource reports, or analyzing and forecasting staff/faculty salary budgets, contracts, grants, gifts, endowments, or user fees.
The incumbent will be expected to establish and achieve annual learning objectives for skill-building and professional development. Learning opportunities may include self-directed activities (such as recommended reading or participation in online courses) and/or programs, courses and activities assigned by the incumbent's supervisor. The incumbent will be expected to share key lessons learned with co-workers at the conclusion of each activity, and to incorporate lessons into work performance.
| ||Required Qualifications |
| || Has thorough knowledge of finance policies, practices and systems. |
Has ability to independently gather, organize, and perform financial analysis assignments.
Requires ability to present information in a clear and concise manner both in writing and verbally.
Must be proficient in use of Microsoft Office and common desktop/web applications.
Bachelors degree in related area and/or equivalent experience/training
| ||Salary & Benefits |
| ||For information on the comprehensive benefits package offered by the University visit: |
| ||How to Apply |
| ||Please submit your cover letter and resume as a single attachment when applying. |
| ||Other Information |
| ||This is a two-year contract position with full-benefits. |
| ||Criminal Background Check |
| ||This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check. |
| ||Equal Employment Opportunity |
| ||The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: |
If you'd like more information about your EEO rights as an applicant under the law, please see:
| ||Work Environment |
| ||As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: |