Career Resources Administrator, Berkeley Law (4723C) #18076
UC Berkeley - Main Campus
The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
UC Berkeley School of Law (Boalt Hall) is one of the nation's greatest centers for legal education, ever exploring and pushing new intellectual boundaries while tackling urgent, real-world issues. Berkeley Law is also known for its vibrant and engaged community of students and scholars who are committed to providing leadership and making a difference on problems of local, national, and global import.
The Career Development Office at the School of Law (Boalt Hall) provides career planning and counseling services for over a thousand graduate students and hundreds of alumni each year. In addition to providing one-on-one counseling, the office maintains a library of hardcopy and online resources, publishes written materials, presents substantive panels and workshops, coordinates on-campus interview programs in the spring and fall, and cooperates with other law schools in regional job fairs.
Under the supervision of the Assistant Dean for Career Services, the Career Resources Administrator (CRA) is the frontline liaison between the office staff and law students, alumni, faculty, employers and the general public. The CRA directly facilitates the service mission of the office to our clients (students, alumni, employers, community) to effectively insure that their needs are met.
60% Administrative Duties
- * Greets all visitors to the CDO; Ensures students sign in for counseling appointments and notifies counselors of students’ arrival.
- *Answers main Career Development Office phone line. *Retrieves and responds to voice mail messages.
- *Manages the email@example.com email account, forwarding questions from students and alumni to CDO staff as appropriate. *Forwards announcements to other law school and campus entities as appropriate (e.g. Cal Career Center, Director of Boalt Field Placement Program.)
- *Performs basic data entry and other routine functions with our online database - b-Line (Boalt careers on-Line). *Reviews and approves/rejects employer registration requests and job postings based on office policy. Interfaces with the Recruitment Programs Manager to ensure that appropriate data entry protocol is being followed to ensure data consistency. *Acquires current contact information for an organization when contact information on b-Line is found to be incorrect or out of date.
- *Maintains internal programming calendar and submits Career Development Office (CDO) entries to the Law School Master Calendar. *Interfaces with staff to ensure that programs are accurately reflected on the Law School Master Calendar. *Determines need for office supplies, creates supply list and obtains necessary signatures for approval. *Forwards supply requests to the law school Business Office or utilizes the Bear Buy system to purchase supplies directly. *Tracks receipt of supplies and handles returns if necessary.
- *On a daily basis, monitors status of all office equipment (i.e. copier, printers, fax machine and shredder). *Performs basic upkeep and maintenance on equipment and requests service if needed.
- *Responsible for tracking all student and alumni traffic in the CDO and reporting on numbers of clients served as requested by the Assistant Dean. *Logs resumes for resume advising service.
- *Screens and routes all incoming and outgoing mail. *Opens and distributes mail to staff as appropriate.
- Produces and posts CDO program flyers and announcements in CDO display case at least one week in advance of program date. Maintains display case, adding/removing announcements as needed.
25% Staff Support
- *Working amid frequent interruptions, provides general administrative and clerical support to the entire CDO staff, including data entry, photocopying, handling telephone communication, appointment scheduling and other duties as directed.
- *Assists staff members with program and event planning. *Makes logistical arrangements including requesting AV equipment and support, reserving rooms, and requesting catering. *Obtains/tracks reservation and order confirmations. *Creates event materials such as name tags, table tents and signs.
- Attends CDO sponsored conferences or programs to assist with registration, provide information and other duties, as needed.
- *Maintains records of all office expenditures and processes check requests, requests reimbursements and ensures that invoices are paid promptly. *Processes all forms and handles all communication regarding expenditures with the law school Business Office.
15% Referral/Resource Services
- *Evaluates, maintains, and updates the resource library and bi-annually prepares the CDO Bibliography. *Checks out materials to students as appropriate. Maintains an adequate understanding of all CDO resources (including Westlaw, Lexis and Vault), and can refer students to appropriate materials available on the CDO website or elsewhere.
- *Coordinates and monitors reciprocity requests according to the Law School's policy and monitors use of resource library by individuals who are granted reciprocity.
- *Lists jobs for employers or instructs employers on how they can directly post job opportunities; regularly follows up to ensure employers’ correct and prompt posting of job listings. *Provides basic technical support to employers and students who are not familiar with b-Line functions.
- *Refers clients to appropriate CDO staff for additional counseling or assistance. *Uses advanced computer skills to obtain job listings and career related information on the internet. *Reviews and, if necessary, enters job listings received by phone or mail (average 30-40 jobs per month).
(*essential job functions)
- Proven ability to provide excellent customer service in interacting with a diverse community and the general public
- Ability to make recommendations for improvements and handle complaints and requests in a professional and calm manner
- Professional appearance and the ability to maintain decorum and a high degree of quality communication between the various constituents served
- Pro-active, self-starter working style
- Proficiency, speed, and accuracy in utilizing computer software programs for word processing (MS Word), spreadsheet (Excel), internet, and other basic software applications
- Strong organizational skills with the ability to multi-task and pay close attention to details, with a goal of achieving high quality outcomes and 100 percent accuracy
- Strong interpersonal and written/oral communication skills and an ability to understand a broad range of information about the organization and give information about the same over the phone and in person
- Ability to prioritize work effectively; exercise appropriate initiative; demonstrate proper perseverance and follow through; and display sound judgment
- Ability to handle highly sensitive and confidential information in a professional manner
- Ability to effectively organize and execute numerous projects in a high-pressure, fast-paced environment
- Ability to establish and maintain effective working relationships
- Prior general office experience
- Ability to successfully complete a criminal background check.
- Experience working in a student services office environment preferred
- Experience with event planning strongly preferred
- Experience with social media (Facebook, Twitter, etc.) preferred
- Specialized knowledge of University policies and campus procedures preferred
Salary: Hiring salary range: pro-rated to 80% of the full-time rate of $38,976 - $40,572/annual (effective July 1, 2014). For information on the comprehensive benefits package offered by the University visit:
To Apply: Please submit your cover letter and resume as a single attachment when applying through http://jobs.berkeley.edu click on ‘Job Listings’ followed by ‘External Applicants’, and then search for job number 18076.
Additional Information: This is an 80% part-time temporary limited position, 8/1/14 - 5/31/15. This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see:
If you’d like more information about your EEO rights as an applicant under the law, please see: