| ||About Berkeley |
| ||The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff. |
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
| ||Application Review Date |
| ||The First Review Date for this job is: July 5, 2014 |
| ||Departmental Overview |
| ||The Departments of Molecular and Cell Biology (MCB) and Integrative Biology (IB) together are among the largest academic departments at UC Berkeley. By several measures (including number of faculty and students, budget, and assigned square feet), these departments are larger than many UCB colleges and schools. The two departments represent over 125 faculty FTE (including Adjuncts, Professors of the Graduate School, active emeriti and 9 HHMI professors); 77 Researchers and Specialists; 150 post-doctoral researchers; 375 graduate students; 75 department staff members; and total state and extramural payroll of approximately 1000 (including Graduate Student Instructors, Graduate Student Researchers and research staff). Financial resources include approximately $59M in annual extramural funding (which accounts for over half of the total sponsored research awards in the College of Letters & Science) and over $42M other fund sources. The department has 1,800 declared undergraduate majors (the largest majors on the Berkeley campus) and a total annual enrollment in classes of ~20,000. Department personnel are currently housed in eight buildings located in three widely separated parts of the campus. |
| ||Responsibilities |
| || Working with the Director, the incumbent is responsible for overseeing the financial administration for both the IB and MCB departmental fund types including permanent budget, discretionary funds, recharge units, and training grants. Regularly analyzes a variety of financial systems, procedures, and reports in response to changes in program, policy, or funding. Analyzes annual and multi-year budget reports for departmental operating budgets and assists in making projections. Identifies current and anticipated problems, develops solutions, recommends actions, and implements decisions. Formulates strategic plans to fully utilize current resources, obtain new resources when appropriate, and respond to either budget reductions or allocation of new funds. |
Works closely with the Director and senior managers to anticipate short-term and long-range planning for equipment and facility needs. Plans and responds to changes in federal, state, and UC policies, procedures and systems and to campus and department priorities. Determines most effective strategies to respond to either budget reductions or allocation of new funds. Monitors spending to prevent cost overrun.
Monitors business processes and practices and initiates discussions with the Director and campus Controller's office to ensure compliance with regulatory programs and agencies.
Monitors business and financial administrative services provided by CSS (including procurement, travel and entertainment processing and pre- and post-research administration) serving in a coordinative role to ensure smooth handoff and delivery of service between CSS and department faculty, managers, staff and students
Provides reports and responds to requests for data from Director's Office, the Divisional Dean, the College of Letters and Science, and other campus units (e.g., Vice Chancellor's Office, UCOP or campus). Responsible for ensuring that information provided is timely, complete, coherent and accurate.
Works with RES managers to ensure that MCB faculty located in Stanley Hall receive appropriate and coordinated split support services between RES and MCB.
Assumes responsibility for staffing, budgets, costs, productivity and human resource-related activities pertaining to assigned staff members. Prepares short and long range planning for administrative services operations and improvements to processes. Develops, recommends, and implements policies and procedures for related financial management and recording. Manages systems and procedures to protect departmental assets. Manages department financial and business services including departmental fund management, extramural fund accounting (training grants), and recharge fund management.
Works collaboratively with other managers, establishes and maintains an environment that is conducive to creating cohesive and effective processes between and among the accounting, graduate and undergraduate student services, recharge, academic affairs units as well as with other administrative service units.
Oversees and performs all management functions, including recruitment, training and coaching, employee development, conflict resolution, and performance management.
Develops goals and objectives for units in Business Services, provides leadership and training to the staff, plans and implements systems, procedures and services, develops ad-hoc reports and control measures, and deals with a variety of complex and unusual problems. Troubleshoots problems and conflicts; provides additional staff training as required. Ensures that business processes, procedures, service delivery and records management are uniform, consistent and efficient.
Meets with direct reports on a regular basis to set priorities, discuss issues, develop and implement new procedures, systems and reports. Advises, coaches, and assists staff in carrying out their responsibilities as appropriate.
Keeps the Director apprised of any issues, problems, or potential problems that could affect staff's ability to fulfill his/her responsibilities.
Works closely with unit supervisors to oversee the stockroom and receiving functions for IB and MCB. Coordinates with CSS for procurement services provided to ~125 faculty and emeriti labs located in 9 campus buildings and to a large, complex instructional laboratory program. There are a variety of commodities ordered as well as varying types and restrictions on orders. The incumbent ensures continuity of service between the department and CSS Procurement services.
Works closely with the IT Team in financial planning for computer replacement and/or upgrades for both departmental staff and instructional support classrooms.
Meets all government reporting requirements for related financial activities.
Represents the department on business affairs to the institution community. Assesses training needs for managers/or supervisors, and other staff in areas such as sound financial practices, new business systems, and use of financial software or other tools that will improve fund management.
Works with campus Audit and Advisory Services and Controller's Office and participates in the audit process with internal and external auditors. Responds to requests for data and provides explanations for specific applications of department or university policy.
Participates in professional training and development opportunities as appropriate.
| ||Required Qualifications |
| || Broad knowledge of campus processes, protocols and procedures with a focus on budget, account and fund management |
Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
High-level management and planning experience in an academic department or a large, complex organization.
Proven ability to organize department work functions in an efficient and effective manner.
Skills to work collaboratively with other campus locations.
Demonstrated management and conflict resolution skills to effectively lead and motivate others. Outstanding leadership skills; ability to model a positive influence emphasizing team-building and consensus-building in the workplace.
Ability to take action, make sound decisions and implement significant changes with substantial autonomy.
Ability to multitask, set and meet deadlines, and resolve extremely difficult and sensitive issues and problems.
Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
Excellent critical thinking and strategic management skills; high-level, independent project/analytical ability;
Proven ability to synthesize large amounts of complex, qualitative information, formulate and articulate far-reaching policy and procedural recommendations, and produce quality, professional work.
Skills in organization and customer service to effectively manage multiple important priorities.
Superior communication, organizational and interpersonal skills; political acumen and ability to maintain strict confidentiality as well as appropriate use of good judgment, tact, diplomacy and discretion.
Demonstrated advanced computer skills with MS Office, and web-based computer systems such as HRMS and BAIRS.
Bachelors degree in related area and/or equivalent experience/training
| ||Salary & Benefits |
| ||Salary budgeted for position: $73,700 - 125,000 |
For information on the comprehensive benefits package offered by the University visit:
| ||How to Apply |
| ||Please submit your cover letter and resume as a single attachment when applying. |
| ||Criminal Background Check |
| ||This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check. |
| ||Equal Employment Opportunity |
| ||The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: |
If you'd like more information about your EEO rights as an applicant under the law, please see:
| ||Work Environment |
| ||As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: |