San Diego State University is the oldest and largest higher education institution in the San Diego region. Since its founding in 1897, SDSU has grown to offer bachelor's degrees in 91 areas, master's degrees in 78 areas and doctorates in 22 areas. SDSU's approximately 35,000 students participate in an academic curriculum distinguished by direct contact with faculty and an increasing international emphasis that prepares them for a global future.
SDSU is a large, diverse, urban university and Hispanic-Serving Institution with a commitment to diversity, equity and inclusive excellence. Our campus community is diverse in many ways, including in terms of race, religion, color, sex, age, disability, marital status, sexual orientation, gender identity and expression, national origin, pregnancy, medical condition, and covered veteran status. We strive to build and sustain a welcoming environment for all.
SDSU is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of underrepresented groups.
This position is in the Management Personnel Plan (Administrator III) and earns management benefits including medical, dental, vision, $100,000 life insurance plan, and the CalPERS pension plan. For more information on benefits included for this position please see our benefits summaries.
Under the direction of the Dean of the College of Extended Studies, the Associate Dean for Budget, Finance and Administration (BF&A) has a broad range of responsibilities critical to the fiscal and administrative operations of the college. The Associate Dean for BF&A works very closely with the Associate Dean for Programming to effectively and smoothly integrate administrative and programming operations to successfully implement the college’s and the university’s strategic plans.
As the College’s BF&A, the incumbent is responsible for leadership, management, and supervision of multiple organizational activities accomplished through the college’s teams in budget and finance, registration, cashiering, facilities, marketing, and IT. The Associate Dean is responsible for leading, managing, supervising and delegating responsibility to directors of these college teams and overseeing the collaborative decision-making model designed to achieve, maintain, and enhance academic, administrative, programmatic, and customer service excellence. In the area of Budget and Finance, the Associate Dean is responsible for leading, managing, and supervising the Business and Finance team in the development of administrative and program budget projections, in monitoring, reviewing, and making recommendations to the deans for updates to Budget & Finance operations, policies, and procedures, and in reviewing, analyzing and recommending alternative budget models for successful fiscal operation of the college.
The competitive salary is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.
- Function as the college's Chief Budget, Finance, and Administration Officer (BF&A) responsible for leadership and management of the broad range of the College's BF&A operations.
- Lead and oversee the directors of the College's administrative operation units in the following functional areas: Budget and Finance, Cashiering, Facilities, Information Technology, Marketing, and Registration.
- Manage the administration of a complex education organization serving local, regional, and national constituents.
- Effectively and successfully implement all applicable state, CSU, SDSU, and CES policies, procedures and Executive Orders in a positive, collaborative, and customer service excellence manner.
- Serve as a member of the Dean’s Executive Council and as a member of the College’s Senior Staff.
- Represent the Dean and the College at appropriate meetings and events.
- Responsible for oversight of all college day-to-day administrative activities (e.g., budget and finance, cashiering, facilities, information technology, marketing, and registration).
- Insure efficient administrative processes through collaborative consultation within administration units, program units, and across all CES units.
- Demonstrate the ability to work collaboratively and effectively within CES and SDSU and with the greater SDSU community, the public and private sector, nonprofit entities and the general public.
- Increase focus on maintaining and enhancing fiscal excellence in addition to continuing to provide enhanced administrative excellence, internal and external customer service excellence, and strategic integration of the College with the greater SDSU on- and off-campus community.
- Provide senior Budget and Finance leadership and management.
Budget and Finance
- Directly supervise the college Budget and Finance staff (this includes performance appraisals, hiring and discipline).
- Design and implement new policies for security, signature authority, reporting, systems, account design, payroll, purchasing, campus requirements and newly mandated practices related to BF&A operations within the campus and CSU system.
- Review, analyze, and recommend to the dean new and/or modified financial and budget policies and procedures.
- Advise and facilitate development of program and administrative department budgets.
- Analyze fiscal quarterly reports to assist in developing additional reports for all major college units.
- Lead the Budget and Finance team in preparing college fiscal reports for the Dean, Provost, SDSU President, Chancellor’s Office and other entities as required.
- Lead and manage fiscal reporting, consultation, strategic planning, projecting and analysis.
- Consult with CES Executive Directors, Senior Directors, and Directors to ensure development of sound budget proposals and free access to current budget information for their respective areas of responsibility.
- Oversee college-wide direct and indirect cost-reimbursement processes and procedures.
- Manage fund accounts to include assessments, adjustments, and transfers for all college budgets.
- Review, design, implement and administer the chart of accounts for State and Foundation operations.
- Prepare college financial correspondence for the Dean.
- Serve as the college's contracting officer responsible for developing, tailoring, reviewing, maintaining, and updating formal contracts, agreements, and memoranda in collaboration with SDSU and SDSURF Contracts and Procurement and CES departments.
- Oversee all construction and renovation projects including coordination of bids and contracts with appropriate SDSU offices, e.g., Purchasing, Physical Plant, etc.
- Maintain and appropriately delegate signature authority for routine college purchases. Research and recommend major expenses to the Dean for approval and signature.
- Design, develop, and integrate – on an as-needed basis - new purchasing procedures for CES units and departments.
- Oversee the authorization, tracking, and reconciliation of purchase orders for the entire college for all expenditures in accordance with approved program/department budgets.
- Oversee payable procedures for all departments.