Job Description Summary:
GW Libraries and Academic Innovation, the nexus for cross-disciplinary collaboration across campus, is responsible for online learning programs, academic technology, and faculty teaching initiatives. Encompassing Gelman, Eckles, and VSTC, the GW Libraries support the research and learning goals of undergraduates, graduates, and faculty of the university in a highly collaborative, dynamic, and deeply engaged intellectual community. Reporting to the Director, Center for Undergraduate Fellowships and Research, the Program Associate works within the Division's Center for Undergraduate Fellowships & Research team.
GW created the Center for Undergraduate Fellowships & Research (CUFR) to provide GW undergraduates and alumni with information, guidance and support as they learn about and apply for research opportunities and national fellowship competitions. Learning about and applying for undergraduate fellowships and research awards can be a great complement to academic and extracurricular experiences at GW and can be a learning experience in its own right.
The Program Associate, Center for Undergraduate Fellowships and Research is responsible for the following duties:
- Supporting the CUFR by recruiting and advising undergraduates and recent alumni in applying for national and international fellowships as well as faculty-mentored research opportunities; identifying and advising candidates through all stages of the application process for a wide range of national and international fellowships, including Fulbright, Boren, Luce, and Carnegie; and advising faculty and other student mentors in preparing effective letters of recommendation in support of the fellowship applications.
- Leading personal statement/proposal development workshops and information sessions for student groups on campus.
- Ensuring timeliness and accuracy in the management of multiple, simultaneous fellowship competitions and recruitment processes; developing and maintaining databases to track CUFR activities, including publicity, advising of applicants and competition results; and collecting and maintaining applicant files and records.
- Coordinating logistics and managing application submissions for campus-based awards.
- Developing, designing, and editing outreach materials relating to fellowship and undergraduate research programs; promoting GW undergraduate research awards and programs through advising and outreach events; and collaborating with Colonial Crossroad neighbors (the Career Center, Center for Civic Engagement and Public Service, Center for Student Engagement, and Office for Study Abroad) and other campus partners in publicizing programs and recruiting students.
- Managing the CUFR website and other social media outlets (Facebook, Twitter, Listserv) to collect and disseminate information to students, faculty and academic advisors regarding national and international fellowship and research opportunities.
- Serving on the Office of Teaching and Learning's Undergraduate Research Steering Committee, Colonial Crossroads administrative committee(s), and internal and external scholarship selection committees.
- Assisting in the planning and implementation of annual Research Day at GW.
- Assisting in developing the CUFR annual budget and monitoring monthly expenses by utilizing the university's financial management systems.
- Enhancing professional expertise through attendance at conferences and seminars, service to professional organizations, review of current literature, and collaboration with colleagues.
The position is based at GW's Foggy Bottom Campus in Washington, DC. The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning additional responsibilities that are logically related to the position.,
Manages all fellowship related activity. Collaborates with program directors from national and international fellowships, including Fulbright, Boren, Luce, and Carnegie, to publicize national fellowship programs and increase GW student particiation in and university visibility of these competitive and distinguished programs. Identifies and advises candidates through all stages of application process through workshop development, writing critiques, and one-on-one advising. Advises faculty and student mentors regarding national fellowship programs and their respective criteria. Develops assessment practices for all fellowship processes and captures feedback from students and faculty as needed.,
Promote GW undergraduate research awards and programs through advising and outreach events; serve on Office of Teaching and Learning's Undergraduate Research Steering Committee. Develop, design, and edit outreach materials relating to fellowship and undergraduate research programs. Lead personal statement/proposal development workshops and informational sessions for student groups on campus.,
Works closely with Colonial Crossroad partners, including the Office of Study Abroad, Center for Career Services, Center for Student Engagement, and Center for Civic Engagement and Public Service and other campus offices and programs to develop and lead campus-wide initiatives promoting and expanding the reach of CUFR. Represent CUFR on campus committees and task forces in ongoing dialogues about student research and fellowship participation.,
Monitors CUFR database and supervises adminstrative staff who input data; prepares annual reporting for the university and other partners. Analyzes data and makes process recommendations to the director.,
Develop a marketing and social media strategy for CUFR to increase participation in fellowships and research. Manage graduate assistant and administrative staff who monitor and update the CUFR website, twitter and facebook accounts, and listservs to collect and desseminate information to students, faculty, and academic advisors.,
Represent the director of CUFR as needed, assisting with strategic planning, budget development and hiring processes.,
Represent the CUFR at national conferences and seminars and in professional organizations to cultivate and expand local, national and international partnerships with fellowship and research centers and advisers. Review current literature to enhance professional expertise.
The incumbent generally performs job duties in a normal business office environment. This involves working while sitting at a desk for extended periods of time. The job also includes significant event planning and execution, which requires a significant level of physical activity, including standing, walking, and occasionally lifting office supply items that may weigh up to 20 pounds. Additionally, the incumbent may be required to attend meetings in other offices, or deliver and/or retrieve information from other offices around campus.The ability to operate basic office equipment such as personal computers, duplicating machines, fax machines and standard office telephones may also be required.
- Master's degree in international education, higher education administration, student affairs, or related field is preferred
- Progressively responsible professional experience in student advising, university programming or related fields
- Experience with academic, career, and/or study abroad advising in a college/university setting
- Experience teaching writing or editing student scholarship essays and applications
- Knowledge of national and international scholarship/fellowship competitions and ability to match students to appropriate programs
- Experience with faculty-mentored research is a plus
- Public speaking ability for both large and small audiences
- Experience working with web-based communication and social media
- Website editing and design experience is a plus
Bachelor’s degree in an appropriate area of specialization. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Special Instructions to Applicants::
In order to gain a better understating of your experience, the professional experience section of your resume must include months in addition to years. For example, instead of “2014 – 2015,” it should include “April 2014 – January 2015” or similar information.