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Our Psychology Department has an outstanding opportunity for an Advancement and Outreach Coordinator .This individual will, under the direction of the Chair and Department Administrator, Advancement and Outreach Coordinator will be responsible for activities designed to enhance public awareness of, and to increase private support of, Psychology Department programs. This position will support planning, management and implementation of department efforts to build relationships with alumni and friends of the Department, attract private support from individuals, corporations, and foundations, and promote the Department locally, nationally, and globally.
Assist the Chair and provide strategic leadership for the Advancement team in the establishment and fulfillment of departmental annual goals, objectives, and strategies that are related to advancement activities. Oversee alumni and donor relations, gift stewardship, fund-raising activities, external communications and special events relevant to advancement activities.
Act as liaison between the Department and development staff in the College and Central Development; act as point of contact for all development-related matters. Attend planning sessions and events as scheduled.
Work with UW Advancement leadership and the College of Arts and Sciences Advancement team to research gift prospects.
Prepare informational materials to support requests for major gifts, participate cooperatively in the University's prospect management and tracking system, and work with the Chair to research major gift prospects and participate in cultivation, solicitation, and stewardship strategies for prospects. Assist in writing and editing proposals and endowment agreements tailored to the interests of prospective donors.
Work with Annual Giving staff to create and implement an annual giving program in direct mail and telemarketing that will attract new donors to Psychology, upgrade current donors to new levels of giving, and build a greater understanding in constituents about the significance of, and need for, core funding for Psychology research and education.
Provide guidance to department Center staff on outreach and fundraising.
Prepare regular reports on fundraising and gift budget activity for Department, Dean of Arts and Sciences, and UW Office of Development as requested.
Process and track all incoming gifts; provide after-gift stewardship, including all gift acknowledgments, annual endowment reports, and correspondence to Departmental donors communicating information about the Department's use of their contributions; respond to donor inquiries about gifts and endowments.
Establish budget projections for specific projects and obtain approval of Department Chair or administrator prior to making expenditures from discretionary or operating accounts.
Maintain regular contact, through phone calls, correspondence, and personal meetings with alumni, donors, and supporters of the department.
Plan and coordinate the Department's events (such as the Edwards Public Lecture Series, Insider series, Awardee receptions, etc.) in cooperation with Arts & Sciences Development and/or UW Alumni Association staff if necessary. Develop marketing and communications plans for publicizing events to greater Seattle area. Prepare publicity releases, draft briefings, guest lists, and other documents leading up to the event.
Work with faculty to attract and solicit nationally and internationally renowned speakers for our Edwards and Loucks lectureships.
Collaborate with faculty and staff in planning various communications related to advancement and outreach, and other marketing and communications activities that support the Department's teaching and research mission, including department semi-annual newsletter, department website materials, and Facebook, Twitter and LinkedIn pages. Oversee the management of these plans.
Write an annual newsletter to alumni and friends.
Supervise a Program Coordinator who supports the Advancement and Outreach activities of the department.
Establish and maintain efficient filing system for the storage of both electronic and hard copy materials. Maintain all Department advancement information files.
Attend evening and weekend events. Assist with transporting supplies and set up of events.
| Bachelor's degree in psychology or related field |
At least 2 years of advancement related activity (e.g. alumni relations within higher education settings).
Must be well informed on issues in scientific research and science education.
Strong interpersonal skills: Must be able to communicate (verbal and written, in groups or one-on-one) our research and education strengths to a broad audience.
Superior writing and editing skills, particularly for audience development and/or philanthropy. Demonstrated ability to write in a style and voice suitable for different audiences, as the position will require writing for the Chair and other faculty in a manner that provides engaging news stories for the general public and compelling promotional and philanthropic pieces for alumni and donors.
Ability to work independently, problem solve, take initiative, set priorities and handle multiple projects efficiently and effectively. Take responsibility and initiative to set and meet the goals, objectives and obligations while representing the mission, visions and values of the department.
Ability to work collaboratively within a team setting.
Creativity, organizational ability, and strong attention to detail. Ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast pace, dynamic, deadline drive environment in an organized and professional manner.
Proficiency with personal computing environment, Microsoft Office Suite (Microsoft Word, Excel, Outlook and PowerPoint), and the Internet. Willingness and ability to learn how to use the ADVANCE database system and other proprietary software products such as Catalyst survey tool and UW financial systems.
Proficiency with social media (Facebook, Twitter, LinkedIn).
Ability to work a flexible schedule for events scheduled on evenings and weekends, and the ability to travel to off-campus events.
Ability to maintain confidences and protect confidential information; acts in a selfless manner and models ethical values of the UW.
Must be able to lift/carry up to 20 pounds.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.