UNC Overview :

UNC Asheville is committed to promoting diversity and a work environment that encourages knowledge of, respect for, and the ability to engage with those of other cultures or backgrounds. Staff members are encouraged to take an active role to engage in the institution's efforts in promoting diversity and inclusion throughout the workplace. The successful candidate will be expected to foster an inclusive work culture where uniqueness of beliefs, backgrounds, talents, capabilities and ways of living are respected and welcomed.

Located in the Blue Ridge Mountains in Western North Carolina, UNC Asheville is the designated public liberal arts campus in the University of North Carolina system. UNC Asheville is nationally known for the quality of our student-centered teaching, mentoring of undergraduates in research, interdisciplinary learning, and striving to be an inclusive campus community.

UNC Asheville's commitment to increasing and sustaining the diversity of our faculty, staff, and students is reflected in our strategic plan goals of diversity and inclusion, and social sustainability. (http://www3.unca.edu/spcms3/) Women, traditionally under-represented minorities, and people with disabilities are encouraged to apply.

Classification Title : Executive Assistant

Department : Human Resources

Full-Time/Part-Time : Full-Time

Months per Year : 12 Months

Position Summary:

The Executive Assistant provides high-level administrative support to the Vice Chancellor for Human Resources, Institutional Equity, and General Counsel. This position reports to the Vice Chancellor, but also provides support to the Division. The Executive Assistant works independently with little or no supervision, and must be exceedingly well organized, flexible and possess the ability to excel in a fast-paced environment with a high level of professionalism. The ability to maintain complete confidentiality is essential.

Responsibilities of the position include:

• Manage daily administration and oversight of the offices within the division, including confidential and time-sensitive information.
  
• Prioritize daily schedule and other issues for the Vice Chancellor. This includes calendar management, preparation of materials for meetings, and providing status updates regarding ongoing issues or questions.
  
• Function as Office Manager for the division; develop and recommend office procedures and systems. Schedule and process travel, monitor division budgets, process financial transactions, draft correspondence, monitor reporting requirements.
  
• Schedule, coordinate, prepare agendas, draft and finalize presentation materials, identify and secure logistic requirements and technology needs for meetings.
  
• Prioritize and manage multiple projects simultaneously, report on progress and potential issues, and follow through on issues in a timely manner.
  
• Answer phones, greet visitors, and handle incoming and outgoing mail and communications, provide assistance using independent judgment to determine those requiring priority attention.
  
• Provide professional interaction with the public, university community, university administrators, community leaders, UNC System Office, state agencies, etc.
  
• Compose correspondence and documents, maintain basic spreadsheets and updates to on-line systems, provide data entry assistance to division as needed.
  
• Record minutes and maintain records from meetings such as Board of Trustees, committee meetings, divisional meetings, etc.
  
• Maintain and update division and departmental websites.

Minimum Education/Experience/Skill :

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education/Experience/Skill :

• Three to six years of high level administrative assistant experience, preferably in higher education or corporate management.
  
• Ability to manage multiple projects.
  
• Strong written, verbal, and interpersonal skills.
  
• Highly computer literate and comfortable with acquiring new skills, with specific in-depth proficiency in the MS Office Suite, Gmail, web-based systems, and website maintenance.
  
• Excellent calendar management skills, including the coordination of complex executive meetings.
  
• Strong organizational and time management skills and the ability to be flexible and professional in a fast paced environment.
  
• Ability to research complex issues and report outcomes to the Vice Chancellor.
  
• Ability to exercise independent judgment, sensitivity, and confidentiality in performing administrative support functions.

Quick Link for Positing : 4211

EO/AA/ADA Employer:

UNC Asheville is committed to equality and diversity of experiences for our students, applicants and employees. Qualified individuals are encouraged to apply regardless of socio-economic status, gender expression, gender and sexual identity, culture, and ideological beliefs. UNC Asheville is an Equal Employment Opportunity/Affirmative Action employer and will not discriminate against applicants and employees on the basis of race, ethnicity, national origin, religion, age, sex, sexual orientation, gender identity, disability, political affiliation, protected veteran status, genetic information, and any other legally protected status with respect to all terms, conditions, and privileges of university-sponsored activities, employment, and the use of university facilities.