Initial Review Date (IRD) The Initial Review Date (IRD) for this position is: 08-04-2020
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
Dept Marketing Statement Division of Graduate Studies is a strategic unit at UCSC; working closely with academic divisions and departments, the Division of Graduate Studies leads the campus effort in graduate student outreach, admissions, and matriculation. Reporting to the Dean of Graduate Studies, the Assistant Dean is responsible for the proper administration of all matters relating to the admissions and matriculation of graduate students, including management of unit budget and fellowship accounts. The Assistant Dean also serves as the Graduate Dean's policy advisor and staff consultant for all matters related to graduate programs.
Involves a wide range of student services duties and responsibilities for an academic department / school / college or organization. Provides assistance to the dean / chair, faculty, and students in academic advising, recruitment, admissions, financial aid, the evaluation and awarding of fellowships and block grant funds, student orientation and events, career counseling, and related programs.
Manages several centralized student services functions. Develops the long term organizational goals of the organizations. Directs subordinate supervisors and / or managers. Has organization-wide impact for a variety of functions in student recruitment, admissions, career counseling, graduate advising, and / or financial aid.
Pay, Benefits, & Work Schedule Salary Information: $64,200 - $111,900 / Annually. Salary commensurate with skills, qualifications and experience.
Develop and oversee a variety of student services programs, including: Graduate Admissions Administration. Lead the integration of graduate admissions support functions campus-wide. Communicate and collaborate with graduate program staff, academic divisions and departments, Office of International Studies, Registrar, undergraduate admissions and national graduate admissions organizations. Work closely with outreach/recruitment and current students. Research and introduce best practices. Work with departments to create efficiencies and service enhancements maximizing electronic and web-based systems.
Graduate Admissions Policy. Oversee Office of Graduate Studies collaboration with the academic departments relative to admissions policy. Maintain thorough knowledge of relevant laws and policies as they relate to admissions. Regularly serve as liaison with Graduate Dean and department staff in an effort to manage resources.
Training. Oversee, coordinate and/or conduct training to support analysis and presentation of policy, practice and for administrative systems. Design and conduct workshops to train campus staff and faculty on a) use of systems relevant to graduate studies, b) data presentation and analysis, and c) graduate student policies and laws.
Direct various administrative functions of the Graduate office including admissions, student services, financial assistance, and the awarding of teaching assistantships and related student teaching positions, graduate student research assistantships, and fellowships.
Direct implementation of campus and System-wide policies and procedures pertaining to graduate students to ensure conformity with University regulations.
Develop solutions for administrative problems of all kinds, but especially those relating to growth in admissions, enrollment, and financial support of current students.
Prepare periodic reports (admissions & enrollment trends, graduation rates, graduate student support, etc.), correspondence and directives, including analysis of various policy issues for the Dean's signature.
Represent the Dean at administrative meetings on campus and at system-wide meetings (as needed) to ensure continuity of information and representation with other offices and agencies.
Manage fellowship accounts including campus and UCOP funds and external awards such as NSF and Ford.
Determine the long and short term goals and objectives of the organizations.
Research the history of policy issues and changes in policy to facilitate analysis of current developments and maintain consistency of policy interpretation and implementation.
Analyze consequences of policy changes in order to advise the Dean about preferred courses of action and possible problems resulting from implementation of proposed changes.
Recommend policy stances for the Graduate Division on a wide range of current and emerging issues.
Research and analyze graduate data that leads to student profiles, graduate program planning, external program reviews, and statistical and informational reporting for operational and ad hoc needs. Interpret data in a way that creates information for managers and decision-makers.
Attend Graduate Council and system-wide Council of Graduate Dean meetings, providing analysis and information both to the Dean and the Council members including analysis of admissions and retention trends, TTD, fellowship allocations, fellowship awards (both the process and decisions), and other issues that come before the Councils.
Make decisions on performance, salary actions, hiring decisions and other human resources related issues of managed staff.
Advise other academic and program managers on student issues and needs related to their programs.
Oversee resolution of all problems of graduate students associated with petitions of various kinds, complaints, leaves of absence, financial support, and employment as TA, GSR, or in other student titles.
Oversee all degree progress activities for graduate students including advancement to candidacy, awarding of degrees, and commencement.
Oversee graduate admissions process with departments and Graduate Studies staff to ensure timeliness of admissions offers and fiscal accountability of department admissions decisions.
Technology Leadership. Provide oversight and leadership in the development and implementation of administrative systems that support graduate outreach, admissions, student support and records function. Direct development of web-based information systems and databases to accept applications, maintain and update records, prepare files for faculty review, process financial awards, communicate with students and integrate with campus enterprise systems.
New System Development. Plan, consult and implement new system development in consultation with graduate departments and Graduate Council. Assess priorities available resources. Work closely with technical staff in developing and implementing systems. Manage projects as needed.
Liaison with Campus Enterprise Systems. Serve as the liaison between Graduate Studies and campus users, committees and enterprise systems developers (e.g., SEVIS, FSA-Atlas, Data Warehouse, AIS). Consult with departmental graduate programs and represent their needs.
Respond to ad hoc requests. Work on other projects as assigned.
Bachelor's degree in related area and / or equivalent experience / training.
Advanced knowledge of advising and counseling techniques.
Skills in monitoring / assessing people, processes or services, to make improvements.
Project management skills.
Ability in problem identification, reasoning, ability to develop original ideas to solve problems, persuade others, and lead.
Demonstrated leadership and group facilitation skills.
Excellent interpersonal skills,with social perceptiveness to be aware of others' reactions and understanding why they react as they do.
Excellent analytical skills.
Experience preparing reports.
Experience working with electronic data systems across a variety of large databases.
Demonstrated experience in the use of computer applications to manage databases, graphics and reporting, statistical analysis and word processing.
Ability to work independently and as a team member.
Experience conducting institutional research in higher education, specifically related to student support, enrollment trends, and graduate student issues.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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