Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
This role serves as the primary administrator for the academic units in the Department of Sociology, working both with the faculty and students in the unit as well as with constituents across the university, with the end goal of providing support to enable teaching and research endeavors to flourish.
PRIMARY DUTIES AND RESPONSIBILITIES:
SUPPORT DEPARTMENT LEADERSHIP:Schedule meetings; coordinate facilities; receive questions and inquiries; assist with calendar; assemble tenure and promotion dossiers, faculty and postdoc searches.
EVENT PLANNING: Plan and administer all aspects of special events (seminars, conferences, receptions and ceremonies, guest lectures, etc.), including itineraries, reimbursements, travel arrangements and transportation, accommodations, communications, food service, etc.
FACULTY SUPPORT: Provide support for faculty regarding scheduling, travel, and administrative office support; arrange and support faculty meetings.
WEB/COMMUNICATION: Experience with web design and social media platforms; maintain content websites; coordinate newsletters, brochures, and other publications; maintain information in course catalogs and school informational resources (e.g. Bulletin); work with other academic departments and programs to share information and coordinate activities.
FACILITIES: Serve as a kiaison to Facilities, Computing, and Housekeeping.
GENERAL OFFICE SUPPORT: Provide clerical support, including preparing general correspondence, receiving visitors, telephone calls, and email requests, schedule common spaces; maintain department files and records; order office supplies; maintain required inventories.
ACADEMIC AND STUDENT SUPPORT: Provide back-up support for academic and student support administrative coordinator, include student and course data and undergraduate and graduate director support, as needed.
Department Name/Job Location:
This position is in the Department of Sociology. The position is located at Seigle Hall. This position is for the Danforth Campus in the School of Arts and Sciences.
This position is full-time and works approximately 37.5 hours per week. Position hours are generally 8:30 a.m. - 5 p.m.,Monday - Friday.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
The hiring range for this position is $17.48 - $22.29 per hour.
High school diploma or equivalent high school certification plus three years of relevant administrative experience.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.