As a part of the College of Arts and Sciences at Indiana University, the Department of Fine Arts History is dedicated to exploring and demonstrating the significance and meaning of art, visual experience, and their histories globally to the University and its communities through exemplary research and teaching.
The College of Arts and Sciences values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission.
The Administrative Assistant in the Department of Fine Art History will be responsible for the following duties:
Manage events both internal and external for the department. Coordinate, create, and produce all print, electronic, and social media materials and publicity for the department.
Maintain the department website.
Serve as payroll processor and fiscal officer delegate.
Initiate financial documents, including both department purchasing and faculty and student travel though both IU and IU Foundation accounts.
Assist with faculty searches and hiring, including any applicable immigration and visa applications.
Manage daily office operations in alignment with the administrative services and program manager, including but not limited to regular office tasks such as copying, scanning, filing, greeting guests and sorting mail.
Assist the Director of Graduate Studies with graduate student admissions.
Provide technology support for on-site faculty and students.
This position also serves as Assistant to the Director of Undergraduate Studies.
High school diploma or GED and two years of relevant experience.
Excellent organizational skills. Demonstrated ability to maintain confidential information. Strong communication and listening skills. Demonstrated judgement and decision making skills. Ability to simultaneously handle multiple priorities. Ability to maintain composure under pressure.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at email@example.com or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.