The Associate Director of Development and Alumni Relations (DAR) Communications and Services is responsible for planning and executing assigned, custom development events for the university. Development areas include Athletics, Arts and Science, Blair, Divinity, Engineering, and Medicine. The Associate Director works collaboratively with university colleagues and provides event consultation as needed. Additional responsibilities include development communications and services within DAR.
DAR assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. DAR is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University's teaching and research programs.
Key Functions and Expected Performance: (in order of strategic importance and time spent)
Event Design and Planning Services:
Assume primary responsibility for assigned, custom development events and activities.
Work with development officers to plan custom events considering purpose, budget, and program needs in alignment with service level guidelines.
Design and research event trends engaging external vendors as appropriate.
Create timelines, detailed budget projections, and final expense reconciliation.
Plan, execute, and evaluate events. Maintain detailed planning records.
Assist in the research and creation of statistical event reports.
Create online giving pages within our hosting platform and set up vanity links.
Create registration pages for large and small events.
Collect content and design an intra-department newsletter utilizing the broadcast email system.
Track and manage gatherings for DAR teams with the Vice Chancellor. Prepare corresponding briefing packets for DAR's Vice Chancellor.
Set up and serve as host for virtual events.
Facilitate day-to-day, minor website updates for DAR colleagues.
Maintain vendor records and resource information, including latest vendor options with on-line and hard-copy information for catering, decor, rental companies, linens, entertainment, audio-visual, and off-campus sites.
Bachelor's degree, or the equivalent, is necessary
Three years of relevant experience is necessary
Superior verbal and written communication skills are required
Ability to exercise good judgment in the handling of confidential information
Strong computer skills (to include Word, Excel and FileMaker Pro) with willingness to learn new software
The ideal candidate will be a highly motivated, professional team player with courteous interpersonal skills and an excellent customer service attitude
Candidate must also have the capacity to perform in an intellectually rigorous and complex academic environment
The ability to apply sound judgment in all situations is required, as are excellent organizational skills with a meticulous attention to detail
Ability to work independently, take initiative, manage multiple projects simultaneously, meet deadlines, and adapt to changing priorities are essential
Knowledge of social protocol, fine dining, and wine
Good understanding of space and logistics, ability to create scale drawings
Experience with database and project-management software a plus
General working knowledge of HTML, CSS, is a plus
Experience with broadcast email is a plus
Ability to perform physical labor and work extended hours as needed
Values the importance of equity as an organizational operating principle and is committed to equity, diversity, and inclusion
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Internal Number: 10000754
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.