The Cataloging and Metadata Assistant performs highly detailed tasks that ensure the accuracy and integrity of library collections and resources in support of teaching, learning, and research at Vanderbilt. This position requires specialized knowledge of and skills for metadata processing and management, data repositories and systems, and computer technology, as well as the ability to work independently and collaborate effectively with other staff in library-wide initiatives and projects.
The Jean and Alexander Heard Libraries at Vanderbilt University comprises nine libraries, as well as service departments in collections services, digital scholarship & scholarly communications, information technology and digital services, and teaching & learning. We seek to create a welcoming environment and serve as a partner in research and scholarship. The libraries are dynamic places for faculty, staff, students, and alumni to reflect and discover. We also strive to be a workplace in which staff at every level continuously grow in knowledge and skills, staying abreast of advances and trends in librarianship to power relevant, vibrant research libraries.
The Jean and Alexander Heard Libraries are fundamental to the university's goal of advancing scholarship and learning. We collect, preserve and make accessible a wide variety of resources, we partner with faculty and students to shape research, and we encourage the development of informed scholars and engaged citizens. Within Collections and Collections Services, the Cataloging and Metadata Services unit is responsible for creating metadata for library collections in all formats, improving user discovery experience, and partnering with other departments for metadata related activities and projects.
Duties and Responsibilities
Manages and processes record maintenance requests in the library catalog (Alma), including record correction, enhancement, and withdrawals.
Edits bibliographic and holdings information to ensure accurate description for discovery and access.
Performs automated record tasks by creating and running Alma jobs and rules and/or by employing external metadata tools, such as MarcEdit and OpenRefine.
Performs a wide range of tasks in relation to data normalization, remediation, and transformation.
Prepares and processes vendor record loads for cataloging projects and services.
Resolves catalog record problems in consultation with staff in other departments or units.
Participates in library-wide digital activities and projects.
Keeps up with changes in library technology, work policies, procedures, and workflows.
Participates in departmental and library-wide activities and services.
Performs other duties as assigned.
Bachelor's degree or the equivalent combination of education and experience is necessary.
Knowledge of cataloging standards and practices is necessary.
Reading knowledge of at least one other language is necessary.
Knowledge of MARC21 formats is necessary; knowledge of other metadata standards is preferred.
Experience working with an automated library management system is necessary; experience using Alma and Primo is preferred.
Ability to work independently and collaboratively is necessary.
Experience using metadata tools and scripting for data processing is preferred.
Experience working with OCLC WorldShare metadata platform is preferred.
Effective communication and interpersonal skills are preferred.
One or two years of relevant experience working in an academic library is preferred.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Internal Number: 10000866
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.