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Application Review Date
The First Review Date for this job is: July 6, 2021
The Departments of Chemical and Biomolecular Engineering (CBE) and the Department of Chemistry are instructional and research Departments in the College of Chemistry. Teaching and research facilities for both departments are located within the College of Chemistry's complex, Stanley Hall and Melvin Calvin Lab with many faculty having appointments and laboratories at Lawrence Berkeley National Laboratory (LBNL).
The Department of Chemical and Biomolecular Engineering (CBE) has 19 ladder ranked faculty, three regularly appointed non-Senate faculty, and seven temporary lecturers each year. CBE is home to about 400 undergraduates and 60 Masters and 100 Doctoral students. CBE has two professional Masters degree programs in Product Development and Bioprocess Engineering. Approximately 60 graduate and undergraduate students are hired annually as GSI's and Readers in support of the teaching program in CBE. In addition, CBE is host to approximately 50 visiting postdoctoral fellows, visiting scholars and researchers.
The Dept of Chemistry has over 400 graduate students enrolled in the Ph.D. program at any one time with around 235 graduate student instructor appointments each year along with approximately 248 visiting scholars. The Department has 65 Faculty members serving as regular ladder rank faculty, professors in the Graduate School, active emeritus faculty, adjunct professors, and full time lecturers. The Dept teaches over 10,000 students each year from departments all over the campus, UC Extension and Summer Sessions.
Budget Forecasting: The position independently gathers information, analyzes, develops, prepares, forecast, and summarizes future revenue, expenses and financial trends for the Dept of Chemistry and CBE. Works with faculty, the Department Chairs, the PDP and MBE Directors, the Department Managers, and the College of Chemistry's Divisional Finance Leader to plan, propose and update future years budgets. Generates analyses for complex summaries and proposals relative to a diverse range of topics to include new financial procedures and/or services, changes to department policies. The financial analyst updates, conceives and proposes new course material fees to meet the operational expenses of the unit. As a part of this process, the incumbent analyzes and forecasts staff /faculty salary budgets, current and future faculty commitment allocations, contracts, gifts, endowments, revenue generating funds or other revenue sources, in order to create as accurate a financial model as possible.
Fiscal Management: The financial analyst provides analytical support for complex budget, financial and resource analysis projects. Investigates budget versus actual variances for CalPlanning and develops the Operating and Forecast budgets for the Dept of Chemistry, CBE and two professional masters degree programs in Product Development (PDP) and Bioprocess Engineering (MBPE). Administers all aspects of invoices including researching and resolving problems, develops and implements financial journals, reviews fee structure and submits fee proposals, completes self-certifications. Applies financial models to perform moderate to complex analysis to understand past performance and determine present and future resource allocations. Independently performs reconciliation functions for both units' non C&G funds, including analyzing payroll expense reports, CalAnswers reports, Smartview, commitment database and CalPlanning/Human Capital Planning. Manages the correction of all chartstring and or allocations errors. Documents procedures for financial activities. Performs complex financial or resource research and studies for various internal department constituents, such as periodic financial reports, staff / faculty salary budgets, contracts, gifts, endowments, or course material fees. Financial and / or resource analysis could include budgetary analysis, financial analysis, forecasts, projections, staff or faculty salary or FTE analysis, student enrollment analysis, recharge or general rate analysis (i.e. the department vehicle rental rate), contracts analysis, endowment income, depreciation, and capital and building renovation funds, etc.
Financial Control: The financial analyst, in conjunction with the Department Managers, coordinates and implements department budget allocations. The position also conceives of and maintains department chart of accounts, other data management tools, and related business processes. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources to minimize risk and to comply with legal regulations and tax implications. The analyst ensures department-wide monthly reconciliation is complete and signs off on financial controls. The position also works to ensure fiscal close goals are met. The position also prepares, reviews, and/or approves various financial transactions, such as financial journals, BearBuy requisitions, Blucard transactions, UCPath templates, IST requests, and more.
Advising and Training: The financial analyst serves as a primary source of information regarding University and campus financial policies and procedures and disseminates and trains staff and others as needed. Communicates changes in internal, University and campus policies and procedures to department staff, faculty and students.
Business Process Improvement: The financial analyst provides department support in the areas of business process analysis and design, system or procedure testing and implementation, documentation, security, workflow, and customer feedback. The incumbent assesses, recommends and implements quality customer service standards and procedures to affect various constituencies, including internal department, students and external vendors. The position also recommends new business processes in finance and internal department work flow. Collaborates with the region and other campus units.
Collaboration and Communication: The position acts as liaison with various campus units Campus Shared Services (ChaMPS, Controller's, Contracts and Grants, Disbursements, Account Receivables, Business Contracts and others) on issues related to purchasing, bluCard transactions, travel and entertainment, reimbursements, and independent contractor and consulting and external service agreement contracts. Also communicates with external clients and vendors to issue and pay invoices and purchases in a timely manner. Present and explain course material fees proposals. Most importantly, this position works to create an effective team culture and environment between region and department staff.
The financial analyst serves as a backup for the Department Manager. Works on special projects as needed, including but not limited to facilities coordination, human resources, payroll and financial audits, data extraction from CalAnswers, CalTime approvals, etc. Attends professional development classes and stays up to date on new systems and policies.
Ability to independently gather required information to organize, and perform financial analysis assignments.
Proven ability to effectively present information verbally and in writing in a clear and concise manner. Be able to present financial data and modeling in a clear and logical manner to target audience.
Must have intermediate to advanced knowledge of Microsoft Office suites (especially Microsoft Excel), Adobe suites, Google suites and other common desktop/web applications used for complex financial analysis, fiscal management, and financial reports.
Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment.
Ability to function as a member of a team.
Bachelor's degree in related area and / or equivalent experience / training.
Thorough knowledge of finance policies, practices, and procedures.
Familiarity with and knowledge of various business and financial data management and reporting systems such as Bearbuy, BFS, UCPath, CDS, Smartview, SIS, CalPlanning and CalAnswers, and the interactions between between the various Berkeley financial systems and / or equivalent systems.
Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
Ability to adapt to changing priorities, actively listen and values constructive criticism.
Salary & Benefits
This is a monthly paid (exempt) position. Annual salary will be commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.