The Assistant Director of Development and Alumni Relations (DAR) Communications and Services handles development communications services along with development-related event design, planning, and consultative services.
DAR assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. DAR is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University's teaching and research programs.
Duties and Responsibilities (in order of strategic importance and time spent):
Create online giving pages within our hosting platform and set up vanity links.
Create registration pages for large and small events.
Collect content and design an intra-department newsletter utilizing the broadcast email system.
Design, track, and manage gatherings for DAR teams with the Vice Chancellor. Prepare corresponding briefing packets for DAR's Vice Chancellor.
Manage and provide weekly broadcast email analytics to appropriate teams.
Facilitate day-to-day, minor website updates for DAR colleagues.
Event Design and Planning Services:
Assume responsibility for assigned, custom development events and activities working closely with the Associate Director.
Collaborate with development officers to plan custom events considering purpose, budget, and program needs in alignment with service level guidelines.
Design and research event trends engaging external vendors as appropriate.
Create timelines, detailed budget projections, and final expense reconciliation.
Plan, execute, and evaluate events. Maintain detailed planning records.
Assist in the research and creation of statistical event reports.
Provide training for DAR staff with event responsibilities including, but not limited to, event tracking, nametags, site layouts, beverage, and budgets.
Provide vendor information and available services upon request to areas within DAR.
Maintain vendor records and resource information, including latest vendor options with on-line and hard-copy information for catering, decor, rental companies, linens, entertainment, audio-visual, and off-campus sites.
This position has supervisory responsibility for onsite staffing for assigned events; the Assistant Director reports to the Director of Development Services and works closely with the Associate Director.
Bachelor's degree, or the equivalent, is necessary
One - two years of relevant work experience is necessary.
Three years of event and/or communications experience is preferred.
Superior verbal and written communication skills are required.
Ability to exercise good judgment in the handling of confidential information is a must.
Strong computer skills (to include Word, Excel and FileMaker Pro) with willingness to learn new software are crucial.
The ideal candidate will be a highly motivated, professional team player with courteous interpersonal skills and an excellent customer service attitude.
Candidate must also have the capacity to perform in an intellectually rigorous and complex academic environment.
The ability to apply sound judgment in all situations is required, as are excellent organizational skills with a meticulous attention to detail.
Ability to work independently, take initiative, manage multiple projects simultaneously, meet deadlines, and adapt to changing priorities are essential.
Knowledge of social protocol, fine dining, and wine is a plus.
Good understanding of space and logistics, ability to create scale drawings is needed.
Experience with database and project-management software is a plus.
General working knowledge of HTML, CSS, is helpful.
Experience with broadcast email is a plus.
Ability to perform physical labor and work extended hours as needed is required.
Must value the importance of equity as an organizational operating principle and be committed to equity, diversity, and inclusion.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Internal Number: 10000986
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.