This Faculty Assistant is part of the faculty support services department within Vanderbilt's Law School. This position provides administrative support to the Ph.D. Program in Law and Economics, duties which include those of a detailed and confidential nature, involve a substantial amount of complex detailed and technical work, and include assisting faculty and special programs with a variety of research, scholarship, committee, budget, and teaching tasks and responsibilities. The Faculty Assistant interfaces with faculty, staff, and students in order to assist faculty members in accomplishing their teaching, publishing, and service goals. Reporting functionally to the co-directors, and reports administratively to the Administrative Program Manager for the Ph.D. Program in Law and Economics.
The Ph.D. Program in Law and Economics is unique in its combination of analytical training in economic theory and methodology with the study of law. While one can separately earn a J.D. and a Ph.D. in economics at many other universities, our program is distinctive in that training in economics is fully integrated with training in law. Upon completion of the program, students will receive a J.D and a Ph.D. in Law and Economics. The Ph.D. Program in Law and Economics at Vanderbilt is the first Ph.D. program to be administratively based in a law school. The program's field design requires students to fully integrate law and economics in specialized areas of interest.
Duties and Responsibilities
Research and Project Management
Compile data, conduct research, and summarize findings according to general instruction.
Assist faculty in tracking and monitoring research-related expenditures.
Conduct research using online databases, download citations or cases at professor's request, and assemble research for professor's use.
Prepare academic and scholarly articles for publication by formatting the table of contents, introductory notes, heads and subheads, and tables and charts.
Review and edit all submission drafts and page proofs to align with the general style of the publication.
Edit articles to establish and conform to all publication standards and deadlines to meet the goal of timely submission.
Edit content for mechanics, syntax, style, and voice for material written for academic purposes and professional journals.
Provide corrections and suggestions in reference to grammar, spelling, document flow, punctuation, usage and intended meaning.
Assemble and prepare class materials, correspondence, speeches, minutes, memoranda, reports, special projects, and legal manuscripts of a complex and technical nature that require basic knowledge of legal terminology and proper legal citation form; ability to proofread for accuracy and grammar.
Maintain knowledge of guidelines and proper format for submitting manuscripts to legal publishers; familiarity with on-line Expresso and Scholastica systems for submitting law review articles.
Conduct legal research using online databases (Lexis, Westlaw, Social Sciences Research Network, Google Scholar), download citations or cases at professor's request, and assemble legal research for professor's use.
Routine postings for faculty (i.e., class assignments, faculty materials, or other information as needed to Brightspace)
Create and produce seating charts, photo index cards, attendance lists, or similar classroom materials and/or PowerPoint slides for professional presentations at faculty member's request.
Assist Academic Affairs Office with exam distribution, proctoring, and compiling of completed exams during heavy exam period.
Assist individual professors with grades, exam preparation, course evaluations, letters of recommendations and other highly sensitive student data and information.
Assist faculty with creation and administration of mid-term exams.
Maintain faculty calendars, arrange appointments, and coordinate complex meeting schedules.
Handle domestic and international travel arrangements for assigned professors including filing travel expense reports; assemble and submit passport and visa applications for international travel; familiarity with Concur (travel) and Oracle (expense) systems.
Assemble payment requests and procurement orders for Oracle Procurement Requestors. Maintain documentation of research related expenditures; familiarity with university COA and POET numbers.
Handle incoming mail and correspondence; set up, organize, and maintain filing systems; and other clerical assignments as needed.
Familiarity with mail merge in order to generate multiple personalized clerkship recommendation letters as requested.
Serve as assistant to faculty for University, Law School, and external committees or professional associations/organizations.
Serve as liaison between professors and students, student research assistants, and other University departments or schools. Answer inquiries without further consultation, resolve routine matters on professor's behalf, and respond to minor complaints or problems. May be called upon to review work of research assistant or student worker.
Program Support/Event Coordination
Provide back-up support for the program manager and assist with all major program events (i.e., Admitted Students Day, guest speakers, conferences, faculty workshops, class socials, and fall and spring socials).
Maintain web pages/web sites for programs, special research projects for professors, etc., including data collection surveys.
Prepare reimbursement requests for program activities that requires a familiarity with university COA and POET numbers.
Set up and maintain project/program files.
Maintain high level of discretion and professionalism to assemble and work with confidential and sensitive information related to matters of the program.
Assist with arrangements and coordination for domestic and international off-site conferences.
Coordinate complex meeting/conferences/event logistics and program budgetary activities with the Law School Event Services and Finance & Administrative Services including media services, printing services, catering, travel agencies, airlines, hotel and restaurant arrangements, etc.
Handle domestic and international travel arrangements for guest speakers, panelists, and conference registrants, including filing travel expense reports and reimbursement requests.
Design event posters, fliers, signage, and conference materials using Adobe Photoshop and/or other publishing software. Maintain a library of image files for use in these designs.
Compile lists of participants or registrants for conferences/events. Track registrant information using database software applications. May collect registration fees/income for special conferences.
This position does not have supervisory responsibility; the position reports administratively to the Administrative Program Manager and functionally to the co-directors of the Ph.D. Program in Law and Economics.
A Bachelor's degree or the equivalent is necessary .
A minimum of 2 years of relevant experience is necessary .
Prior experience in proofreading and editing with strong command of the English language is necessary .
Strong facility with computers and ability to learn new software applications easily, including expertise in MS Word, Access, Excel, PowerPoint, and Adobe Acrobat is necessary .
Ability to be self-sufficient and juggle multiple tasks with minimal supervision is necessary .
Ability to perform complex tasks and to prioritize multiple projects is necessary .
Experience in a higher education setting is preferred .
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Internal Number: 10000987
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.