Details
Posted: 08-Jul-22
Location: Ithaca, New York
Salary: Open
Internal Number: WDR-00032241
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
As part of the university's comprehensive vaccination program, all Cornell employees are required to have and provide proof of an FDA-or WHO-authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption, regardless of their role and work location.
New hires are required to provide documentation showing full vaccination status (that is, completion of two shots of the Moderna or Pfizer vaccine or one shot of the Janssen/Johnson & Johnson) before their first day of work. If a new hire's vaccination is not complete or information is not received by their start date, the first day of work will be delayed. It is possible in some cases that an offer of employment may be withdrawn.
For additional information on Cornell's Vaccination Compliance Program click here.
Position is located in Ithaca, NY, within the ILR School on the campus of Cornell University
ILR School appreciates employees:
- Providing the opportunity to work a 4:1 campus-to-home hybrid during the academic calendar schedule after a period of orientation and acclimation.
- Seasonal Hybrid for your summer enjoyment from the beginning of June through the beginning of August with a 3:2 campus-to-home hybrid schedule.
- Employee service awards and recognition.
- Weekly Friday coffee hour for employees to meet and greet
- High Five RED Days and Employee Celebrations special events
- Employee Degree Program and Tuition Aid
- Cornell Heroes Recognition
This position will provide a wide variety of administrative support for teaching and research faculty members, resident and visiting lecturers, and graduate students in the Department of Economics in the ILR School. This position is also responsible for providing administrative support to the Labor Dynamics Institute (LDI).
To be successful in this position we are seeking candidates who appreciate and take ownership in the following, and not limited to:
- act as liaison between department faculty, college and university administration;
- coordinate academic searches,
- provide support for teaching and research activities,
- oversee preparation of class materials,
- maintain department and faculty websites (including Canvas websites),
- compile materials and proofread,
- prepare confidential documents,
- process faculty travel reimbursements,
- prepare and submit billing and expenses,
- monitor department and faculty account and budget functions,
- order office supplies and equipment,
- maintain course and research files,
- participate as an active member of the academic Administrative Assistant team,
This candidate will interact with undergrad and graduate students, postdocs, visiting speakers and researchers. The position demands the ability to manage multiple tasks and to prioritize work on simultaneous projects, and the ability to work successfully under pressure at a variety of tasks within a fast-paced, team-oriented, diverse office setting.
To be considered a qualified candidate, you will need to bring the following:
- Associates Degree and a minimum of two to four years of experience in an office setting or equivalent combination of education and experience.
- Prior office experience in a teaching and research-based setting.
- Ability to successfully manage and prioritize multiple tasks while working under pressure within a fast-paced, office environment.
- Ability to work independently and exercise discretion and independent judgment.
- Ability to interact tactfully with diverse groups of individuals.
- Must be flexible and able to work with many different work styles at one time.
- Must be able to prioritize requests, manage time effectively to meet departmental and university deadlines
- Ability to take initiative and be a pro-active team member.
- A demonstrated ability to work in a disruptive environment without being distracted is essential.
- Ability to plan, organize and coordinate multiple projects, manage events and special assignments
- Must have outstanding organizational skills.
- Excellent written and verbal communication skills.
- A demonstrated ability to maintain confidentiality and exercise discretion is essential.
- Expertise in Microsoft products including Word, Excel, PowerPoint and Outlook.
- Ability to quickly learn new software, equipment, and systems.
- Ability to monitor and manage financial accounts.
- Prior experience with event planning
- General database operating knowledge and internet search skills.
You will be a top candidate with our preferred qualifications:
- Bachelor's Degree strongly preferred
- Minimum six years of experience in an office setting.
- Knowledge of Cornell University Concur travel and reimbursement system.
- Experience with PeopleSoft Faculty Center, Canvas, Drupal, Zoom, and Lyris.
- Knowledge of Procurement and Travel & Meal business cards, eShop and I Want Doc procurement systems
- Demonstrated proficiency in Kuali Financial Systems and Webfin2 and working knowledge of Cornell's financial policies
- Experience with Workday, OLGAA (On-Line Grade Adjustment Application), Exchange Group Accounts, Cornell University Box, Cornell Dropbox, Academic Jobs Online
- Experience working with Drupal, HTML or other web development tools.
- Knowledge of SurveyGizmo, Qualtrics or similar online survey software.
- Knowledge of Mailchimp and other online communication tools.
- Prior student supervisory experience and skills.
- Prior experience working with college age workers.
- Experience in proofing and editing technical and scientific papers in the social sciences.
- Demonstrated history and continued commitment to Cornell University's ideals and "Staff Skills for Success"
No relocation assistance or visa sponsorship provided for this position.
Interested parties should submit a resume and cover letter describing qualifications.
University Job Title:
Administrative Asst IV
Job Family:
Administration
Level:
D
Pay Rate Type:
Hourly
Company:
Contract College
Contact Name:
Brenda Herrling
Number of Openings:
0
Job Titles and Pay Ranges:
To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. The final rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience.
Education level to the extent education is relevant to the position.
Unique applicable skills.
Current Employees:
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Online Submission Guidelines:
Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.
Employment Assistance:
For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.
If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at equity@cornell.edu.
Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.
Notice to Applicants:
Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.
EEO Statement:
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
2022-07-06-07:00
