Career Center

The Coordinator provides administrative, secretarial, event planning and execution support to the Department Chairperson and all Accounting Faculty, including Adjuncts, in all Departmental tasks. Responsibilities include interacting and communicating with recruiters, Alumni, advisory board, students, and other Accounting Department stakeholders and assisting in analyzing Departmental finances and other academic information as needed by the Chair. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

1. Performs all administrative functions to support the Accounting Department including the Chair and Faculty
*Faculty recruiting & onboarding
-Assist with faculty recruiting (e.g., placing position advertisements, generating demographic diversity reports on applicant pool, making local hotel reservations for candidates invited for campus visits and processing candidates’ travel expense reimbursements)
-Assist in onboarding new faculty hires and adjuncts (e.g., completing Form I-9, helping new employees with email/computer access, LIN numbers, Lehigh IDs, parking passes, keys, voice mail, Course Site, etc.)
-Initiate adjunct instructor contracts and faculty overload paperwork as needed
*Course administration
-Assist with line schedule preparation and data management in Banner/ARGOS, update and report new information for CIM course catalogs and College of Business directories
-Coordinate with the faculty, Bookstore and publishers to order textbooks each semester; maintain strong relationships with textbook publisher’s representatives
-Provide overrides for 300-level ACCT courses as needed; manage communication between students, faculty and Undergraduate Office
-Reserve rooms for make-up exams and arrange for exam proctors when needed
-Prepare and distribute faculty teaching and office hours directory each semester
-Collect all ACCT course syllabi and post to Coursesite archive each semester
*Identify, secure and supervise 10-13 work-study students per academic year; develop work-study job application in Handshake platform; coordinate with Financial Aid Office to ascertain eligible work-study students; prepare new hire and payroll paperwork and manage weekly time sheets
*Align work-study students with faculty to assist as homework graders and admins on a per semester basis
*Develop and manage paperwork flow for faculty research assistants (RAs) identified by faculty
*Produce academic status reports of all accounting majors to assist faculty in identifying students for annual awards
*Create posters announcing award winners and maintain plaques for each award
*Assist with documentation of the Department's Assurance of Learning (AoL) processes by collecting, organizing, storing and consolidating 300-level course-level assessments and evidence
*Assist with arrangements for on-campus research presentations by external faculty (e.g., hotel reservations, faculty lunches, and travel expense reimbursements)
*Maintain the Google calendar of department events; upload events to University calendar of events and to College of Business calendar and Week at a Glance newsletter
*Reserve space for departmental activities (e.g., research workshops, faculty meetings) and other events as requested by faculty
*Prepare and submit work orders as necessary; select and order office equipment for the department; assist faculty in selecting and ordering office furniture and computer equipment
*Continuing skills development by attending various seminars and workshops offered by the University on new initiatives and to refresh administrative and supervisory skills

2. Provide assistance to students and make them feel welcome to the Accounting Department
*Assist students with questions relating to accounting major, accounting courses, course registration, meeting with faculty mentors, Beta Alpha Psi and Accounting Club organizations
*Develop and distribute marketing materials for the department’s co-curricular programs (e.g., Meet the Firms)
*Assist accounting student-led organizations the Accounting Club and Beta Alpha Psi with event planning
*Regularly communicate with students through emails on behalf of the Department Chair on matters relating to curriculum, advising, placement, events, etc.
*Enter student major declarations, overrides and permissions into the Banner database; assign faculty mentors to all students declaring an Accounting Major and record their information into the ARGOS/Banner database for Registration and Academic Services (RAS)
*Manage accounting student resource site in Coursesite; update participant list with newly declared majors on a timely basis
*Design and administer Qualtrics surveys of accounting students/majors as requested by the Department Chair
*Administer reviews of transfer credit requests by students transferring into Lehigh from other universities and report decisions to RAS

3. Departmental finances/accounts
*Process accounts payable for all approved bills and invoices
*Invoice firm sponsors of department events (e.g., Meet the Firms and BAP Awards Banquet) and track collections thereof
*Initiate inter-Departmental and inter-account transfers as directed by the Department Chair
*Ensure all major expenditures (e.g., computer equipment) are processed through UniMarket purchase orders and per University Guidelines
*Review monthly OneCard reconciliations by faculty for proper documentation and compliance with the University’s travel expense policy prior to approval by the Department Chair; serve as secondary approver in Chair's absence

4. Event planning in coordination with the department chair or faculty coordinator.
*Locate and reserve space, catering and other logistics for department events (e.g., fall semester alumni reunions, spring semester Accounting Program Advisory Board Meeting, Segal Distinguished Speaker Series, faculty research seminars and the annual Beta Alpha Psi Initiation and Student Awards Banquet)
*Arrange transportation for student field trips to NYC (fall and spring semesters)

5. Interact with all external stakeholders of the Accounting Department including alumni, the advisory board, parents, donors, recruiters, etc.
*Communicate via email, telephone and in person with all stakeholders in a professional, courteous and collegial manner
*Prepare thank you notes acknowledging stakeholders' contributions and present them for Department Chair's signature in a timely manner
*Attend to all communications (telephone and email) from the external stakeholders either by answering their queries or redirecting them to the appropriate department within the University
*Assist Department and Student Clubs in working with Accounting Firms and other external companies to set up student trips to their headquarters in New York and other cities

Grade: 7 – 37.5

Position Number: S76380

Special Considerations

The duties of the position do not allow for a remote work option; the employee in this position will be required to work on campus where they can be fully accessible to the Lehigh community

This position works with minors

Qualifications

High school diploma or equivalent combination of education and experience

Three to five years related work experience

Excellent communication, interpersonal skills and a high level of customer service required

Ability to build, foster and maintain positive professional relationships 

Excellent attention to detail, organizational skills, time management and sound judgment 

Adept use of digital communication preferred 

Proven ability to manage multiple tasks simultaneously and a high degree of initiative for bringing tasks to completion 

Excellent computer skills with experience using word processing, spreadsheet, database and presentation software

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position

All Lehigh faculty and staff are required to be fully vaccinated and receive a booster shot six months after their second vaccine; unless they receive an approved medical or religious exemption from the requirement.

Only complete applications will be considered therefore please complete the application in its entirety.  Once the posting is removed from the website applications may no longer be allowed to be completed.