Career Center

Department Manager (0547U) - 39825 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The Department of German offers language and literature classes in German, Dutch, and Yiddish, as well as breadth requirement courses (taught in English) on German philosophy, linguistics, political culture, and cinema. The department's degree options include an undergraduate major, a minor, and a Ph.D. Our renowned doctoral program is affiliated with the departments of Comparative Literature and Film and Media, the Program in Medieval Studies, and the Graduate Group in Critical Theory. The German undergraduate major program provides students with the knowledge, experience, language fluency, and analytical skills necessary to enter the academic world or the world of international law or global business.

The Department of Spanish and Portuguese at the University of California, Berkeley is a medium-sized one, big enough to offer a wide variety of approaches to teaching and research yet small enough to afford students at both the graduate and undergraduate level personal attention and mentoring. We offer an abundance of opportunities to learn and achieve mastery of the languages and cultures we study, which include Catalan, Nahuatl, Portuguese, Romance Studies, and Spanish. Our programs are specially designed for highly motivated students with a passion for other languages, literature, and cultures, for imaginative approaches to these, and for the careful crossing of traditionally defined geographic, linguistic and disciplinary borders.

The management of both departments is clustered into one administrative unit under the direction of the Administrative Manager 1 position. Under the oversight of the manager, the staff members provide support to faculty, lecturers, graduate and undergraduate students.

Application Review Date

The First Review Date for this job is: 08/08/2022.

Responsibilities

Manages, plans and administers all administrative operations of two departments (German, Spanish and Portuguese).

Administrative services include all of the following functions:

• IT, facilities management, graduate and undergraduate student services, libraries, contracts and grants, budgetary financial management, and human resources, personnel and payroll services.
• Prepares short- and long-range planning for administrative services and operations and improvements to processes.
• Establishes and recommends change to policies which affect the department.
• Represents the department on business affairs to the institution community.
• Troubleshoots problems in consultation with staff, faculty, chairs and develops solutions to issues.

Financial Planning and Management:

• Develops and prepares budgets and financial reports for grants, general appropriations, endowments and other funds.
• Develops and monitors operational and budget processes, staff FTE, finance, human resources and space planning.
• Manages system and procedures to protect departmental assets.
• Monitors expenditures and prepare annual budget projections.
• Oversees all functions and insures compliance with University regulations and procedures and has final authorization on financial matters. Provides expertise to Dept.
• Chairs and offers creative suggestions to financial problems.

Facilities & Equipment Management:

• Plans for physical plant rehabilitation and renovation projects, including Faculty offices, two libraries, conference rooms, lounge and computing facilities.
• Coordinates moves and renovations, oversees installation of communications and network services.
• The Business Manager oversees equipment purchases and maintenance, equipment inventory audits.
• Communicates directly with venders on non-routine purchase, negotiates prices and establishes formal contracts when needed.

Personnel Administration:

• Develop strategies within the departments; determine staff needs and implements personnel actions.
• Insure employee development and training and reallocate resources as needed to meet the needs of the departments.
• Oversee major elements and procedures related to academic personnel (hiring/searches/merits/promotion cases).
• Provides oversight support to Academic Personnel Coordinator for outside units (Digital Humanities and NES).
• Coordinates the visiting scholar program (for faculty, researchers & students).
• Coordinates undergraduate student librarians.
• Analyzes and interprets personnel policies and union contracts. Supervision of 6 career staff employees.

Required Qualifications

• Broad knowledge of and/or ability to learn campus processes, protocols and procedures with a focus on budget, account and fund management; personnel management of labor contract(s) and personnel policy.
• Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Broad knowledge of and/or ability to learn common campus-specific and other computer application programs.
• Proven ability to organize department work functions in an efficient and effective manner.
• Skills to work collaboratively with other campus locations.
• Demonstrated management and conflict resolution skills to effectively lead and motivate others.
• Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
• Skills in organization and customer service to effectively manage multiple important priorities.
• Strong verbal and written communication skills; ability to influence/persuade all levels of staff.
• Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits. Annual salary is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htm

How to Apply

Please submit your cover letter and resume when applying.

Diversity Statement

Please include, as part of your application a brief (1-2 paragraph) statement on your contributions to diversity, equity, inclusion, and belonging in your professional experience.

Advancing diversity, equity, and inclusion are fundamental to our UC Berkeley Principles of Community, which states that 'every member of the UC Berkeley community has a role in sustaining a safe, caring, and humane environment in which these values can thrive.'

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=39825&PostingSeq=1





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