Career Center

Administrative Assistant III

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

As an individual contributor you will model and support a culture of diversity, equity, inclusion, and wellbeing and continually seek to understand how your role, behaviors, and actions impact the success of this culture.

Department Background:

The College of Agriculture and Life Sciences at Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and home to Cornell University's second largest population of students, faculty and staff. We work across disciplines to tackle the challenges of our time through world-renowned research, education and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy and environmental resources; and social, physical and economic well-being. CALS is fundamentally invested in improving the lives of people, their environments and their communities both in New York state and around the world.

The Field Research Unit (FRU) provides services to faculty, staff and students engaged in field research at Cornell AgriTech. FRU manages all land, field facilities, and equipment used in support of field research. FRU provides basic services for research conducted in Cornell AgriTech field plots including but not limited to site preparation, fertilization, and pesticide applications.

Rewards And Benefits:

Position Summary:

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

The Office Coordinator (OC) reports to the Farm Manager of the Field Research Unit and has a dotted reporting line to the Associate Director for Business Operations in the Administrative Service Center and provides direct support working on site within the Field Research Unit (FRU) main building at the Cornell AgriTech, in Geneva, NY. FRU manages all land, field facilities, and equipment used in support of field research. FRU provides field and research support services for research conducted in Cornell AgriTech field plots.

The OC will provide direct support to the Unit Leader and staff and in coordination with the Administrative Service Center and the B&P Director of Facilities. Working in a team environment, the OC's responsibilities include, but are not limited to the following: Provide expertise on office management functions to support the goals of the Unit in their mission of delivering quality results to faculty research programs in diverse agricultural research-specific practices. Provide advanced system organization for record keeping to include tracking and billing of service requests, priority scheduling, purchasing, account oversight/general bookkeeping, communications, inventories management, and other data entry and system implementations as required. Promote and implement a culture of sustainability. Other duties as assigned.

Required Qualifications:

• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.

• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Experience incorporating the perspectives of multiple communities, including communities of color.
• Experience working with diversity, equity, inclusion, and wellbeing programs.
• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
• Ability to serve as an advocate for individuals of all ethnicities, genders, ages, and backgrounds.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Associates degree with additional two years of experience.
• More than 2 years and less than 4 years' work experience.
• Demonstrate a high-level of proficiency with Excel, and experience with other office programs and databases.
• Accounting experience and/or formal coursework in accounting applications is required. Must be able to understand and accurately apply account numbers, object codes, rules, and policies to transactions and understand impact on financial statements.
• Must be able to compile, analyze, and report on complex data.
• Must have excellent customer service skills and demonstrated ability to communicate and work with a broad range of people. Attention to detail, organizational skills and prioritization skills are required.
• Able to work quickly & effectively under pressure, use judgment in accomplishing tasks that are urgent or of a sensitive or confidential nature; balance conflicting priorities, interpret policies, and make decisions from a range of choices.
• Demonstrates accountability in all work responsibilities.
• Must be comfortable working in an environment where change in process/procedures is the norm.
• Proceed alone on regular tasks, consulting with supervisor on questionable situations.
• Must be able to work independently while supporting the efforts of an overall team.
• Excellent oral/written communication.
• Ability to work with and represent work unit professionally and ethically with tact, diplomacy, and advocacy, while creating a high-quality and respectful work environment.
• Ability to communicate with tact and diplomacy with a wide range of internal and external constituencies is a must.
• Ability to work and build sustaining partnerships with college, university and departmental financial offices and staff.
• Must have demonstrated ability to handle sensitive/confidential material in a professional manner.
• Must be comfortable working with new and developing administrative systems and computer applications. Must be able and willing to enhance personal knowledge, skills, and abilities as needed.
• Demonstrated ability to give and receive feedback, communicate, listen, respect others, set priorities and achieve them, and use time effectively
• Must be highly motivated and exhibit innovation, good judgment and reliability in the work place
• Work with other staff as a member of a team to resolve issues and achieve common goals
• Provide and promote service to internal and external customers
• Show initiative, anticipate needs, and take action; adapt to changing priorities, situations and demands

Preferred Qualifications:

• Associates Degree with more than 4 years of administrative experience
• Basic understanding of Cornell's business procedures and policies
• Advanced experience with spreadsheets, databases, publication and/or web page design tools
• Proven successful experience in planning, record keeping, and organization, able to make decisions with little direction from Unit Leader.

No visa sponsorship available for this position.

No relocation assistance is available for this position.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

Union Positions

Current Employees:

Online Submission Guidelines:

Employment Assistance:

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.