POSTING INFORMATION

Internal Title

Administrative Assistant, OPDE

Position Type

Classified

Faculty / Non-Faculty / Administration

Non-Faculty

Pay Band

4

Level

1

Department

Professional Development In Educ

Job Purpose

Administrative Assistant provides administrative support to the Office of Professional Development in Education, including the Director and Associate Director for Records and Budget. Maintains perpetual database of all EDPD courses held within a fiscal year, and ensures that maintenance and repairs are processed efficiently according to policies and procedures.

Minimum Requirements

High School graduate with a minimum of 2 years administrative experience is required. Bachelor’s degree preferred and may be substituted for the related work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Must be experienced with Qualtrics, Microsoft Office Suite software and
proficient in word processing, PowerPoint, databases & Excel. Knowledge of
Banner software is pertinent. Must be able to manage all departmental social
media sites including LinkedIn, Instagram, Twitter, and Facebook. Must be willing
and able to learn new systems and software when needed. Must have and exhibit a
helpful and positive attitude. Must be able to collect & assemble information in a
clear, concise manner. Ability to manage heavy workload with multiple deadlines
& sometimes competing priorities required. Must be detail-oriented, possess strong
organizational & interpersonal skills. Must be able to communicate effectively
both orally and in writing. Must be able to relate well with faculty and students of
diverse backgrounds.

Additional Comments Regarding Position

Requires running errands across campus as necessary.

Special Instructions to Applicants

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background check.

All applications must be submitted online https://jobs.cofc.edu.

Salary

*$31,200-$35,000

Posting Date

03/02/2023

Closing Date

03/16/2023

Open Until Filled

No

Posting Number

2023042

EEO Statement

The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.

Quicklink for Posting

https://jobs.cofc.edu/postings/13620

Job Duties

Activity

Administers EDPD registration and course database. Manually registers all EDPD students (approx. 600 per semester), maintains course databases, and prepares course and instructor contracts. Tracks and submits teaching effort reports for zero pay staff and adjuncts. Creates and maintains filing system for adjunct faculty.

Administers survey reporting system in Qualtrics to maintain communication with students, faculty, and staff. Works with Director and Associate Director to identify reported issues and concerns, and distributes material and moderately complex reports, as needed.

Essential or Marginal

Essential

Percent of Time

80

Activity

Supports efforts of Department to maintain the OPDE website and social media pages, including creation of content and regular monitoring.

Develops and maintains OPDE newsletter, including creation of unique content to promote and highlight the events and personnel within OPDE.

Essential or Marginal

Essential

Percent of Time

15

Activity

Maintains knowledge of current policies and procedures through memos, notices and other literature and attending training sessions, meetings and conferences when available. Attends selected meetings as scheduled in order to stay up-to-date with changes in policies and procedures, and maintains staff meeting minutes.

Essential or Marginal

Marginal

Percent of Time

5