Details
Posted: 03-Mar-23
Location: Ithaca, New York
Type: Full-time
Salary: Open
Events & Main Office Coordinator-School of Civil and Environmental Engineering
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
About the College of Engineering
Cornell's College of Engineering (COE) has a long and storied history of distinction, creativity and impact. The departments of mechanic arts (now mechanical engineering) and civil engineering date to the University's founding. The College established the nation's first electrical engineering department in 1889 and awarded the nation's first doctorates in both electrical and industrial engineering. Its legacy continues to this day, as Cornell Engineering brings together the best minds from across disciplines to invent disruptive technologies and discover novel solutions to complex and challenging problems. It is a global leader in research, teaching, and advancing diversity in the field. COE is also a key collaborator across the rich interdisciplinary landscape at Cornell University, playing a role in all of the university's Radical Collaborations to address society's most challenging problems. The college enrolls a diverse and talented student body that includes 3,200+ undergraduate students and 2100+ graduate students, and has over 46,600 living alumni around the globe. COE is home to a diverse, collaborative, talented and dedicated 200+ tenured and tenure-track faculty, plus research faculty and professors of practice who work each day to change the world. Faculty span 10 departments, schools and programs with a footprint in both Ithaca and New York City.
About the School of Civil and Environmental Engineering
The School of Civil and Environmental Engineering (CEE) has a distinguished history and a tradition of excellence in teaching, research, and service. Drawing on the diverse personal, academic, and professional backgrounds in our community, we offer premier educational and research programs within three broad intellectual areas: Civil Infrastructure, Environment, and Engineering Systems and Management. Binding these three disciplines together is a context of public works and service - research that benefits the public good.
The Opportunity
The School of Civil and Environmental Engineering (CEE) is seeking an outgoing, personable and collaborative professional with excellent customer service experience to be our Events and Main Office Coordinator. In this role, you will oversee the planning and implementation of a variety of events in collaboration with faculty, staff and students. These events include Civil Infrastructure Seminars (~ 4 per semester), Environmental Engineering Seminars (~10 per semester), Engineering Systems and Management Seminars (~3 per semester) and the CEE annual Graduate Student Association Symposium in the Spring. Additionally, will assist with coordinating staff and faculty events, and will assist with student recruiting activities. The Office Coordinator also oversees the daily operation of the School's main office and provides assistance to faculty, staff and students. You will also:
- Coordinate all arrangements of school workshops and seminars for faculty (reserve rooms, prepare materials, arrange speaker visit with faculty, arrange all aspects of events and social functions). Oversee and set-up food for seminars and other activities.
- Coordinate all travel-related tasks for faculty, guest speakers and student travel to conferences (lodging, transportation, etc.) including identifying appropriate payment method for various travel-related expenses.
- Take care of reservations for McManus conference center space and other conference room space
- Collaborate with the Communications Specialist to design and distribute advertising and social media notifications related to events.
- Interview, train, preside over, schedule the work and approve timecards for up to 4 student workers. Work with students to organize and plan events and other staff administrative tasks.
- Provide administrative assistance to faculty, students, post docs and guests.
- Update and format reports as needed for faculty and staff.
- Order supplies, place building work orders, order food for events, make travel/hotel arrangements.
This is a full-time (39 hours/week) position that is completely on-site. Work hours are Monday through Thursday from 8am-4:30pm and Friday from 8am-4pm with occasional evenings and weekends when events are scheduled.
What We Need
We are looking for a teammate that is detail-oriented, has excellent verbal and written communication skills and can balance and maintain multiple tasks/projects successfully. The aptitude to think "big picture" and "out of the box" is a desired asset. Additionally, you will:
- Hold an Associate's degree and 2 to 4 years relevant experience or equivalent combination.
- Demonstrate high level of professionalism and customer service experience.
- Leverage your organizational and communication skills (both written and verbal), self-motivation, initiative, and people skills.
- Demonstrate sound judgment, creativity, and solution-finding skills.
- Work independently while contributing to the efforts of the larger team.
- Display a willingness to learn new software as needed.
- Make informed choices and multi-task while working under pressure.
- Quickly and effectively attend to multiple priorities and matters with a high level of initiative is critical.
- Be experienced in the use of MS Word, Excel, PowerPoint and Access or similar software.
- Possess excellent attention to detail.
- Represent the department, college and university in a professional manner to internal and external vendors.
If you possess these experiences this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include:
- Bachelor's Degree and 2-4 years of experience with conference and event planning or equivalent combination.
- Additional work experience beyond four years in conference or event planning is strongly preferred.
- Comprehension of academic settings desirable.
- Knowledge of Cornell's policies strongly preferred.
- Knowledge of Cornell's systems financial, procurement strongly preferred.
- Event planning or project management certification desirable.
A cover letter and resume are required for further consideration for this position.
Rewards and Benefits
No Visa Sponsorship is available for this position.
University Job Title:
Administrative Asst IV
Job Family:
Administration
Level:
D
Pay Rate Type:
Hourly
Pay Range:
$24.01 - $27.91
Remote Option Availability:
Fully Onsite
Company:
Endowed
Contact Name:
Brad Stock
Number of Openings:
1
Job Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline (faculty pay ranges reflects 9-month annual salary)
Union Positions
Current Employees:
Online Submission Guidelines:
Employment Assistance:
Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.
Notice to Applicants:
EEO Statement:
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
2023-03-01-08:00
