Career Center

Administrative Support Coordinator I

Job No: 527608
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)




Position Summary

The Department of Classics and Humanities, the Department for the Study of Religion, and the Jewish Studies Program at SDSU conduct the full range of normal departmental activities, and the Administrative Support Coordinator's duties pertain to three distinct areas, each of which has its individual policies, precedents, and procedures. This Administrative Support Coordinator provides support for the faculty as well as direct office lead responsibilities for the one-person office. The Administrative Support Coordinator's position is supervised by the department chair and the program director. Their work should be carried out within the policies set by the departments and the chair. These responsibilities include the following: planning and overseeing budgetary and fiscal matters, facilitating the faculty Reappointment, Tenure, and Promotion (RTP) process, course scheduling, processing paperwork for faculty appointments, interpreting academic and administrative regulations and policies, gathering data, assisting committees, hiring and supervising student employees, and assisting with academic and non-academic personnel matters.

This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The Department of Classics and Humanities has seven full and part-time faculty and two postdoctoral research fellows. Classics embraces all of ancient Greek and Roman civilization but especially Greek and Latin literature; Humanities is the interdisciplinary study of literature, language, history, philosophy, religion, and the fine arts.

The Department for the Study of Religion has nine full and part-time faculty members. The Department employs critical analysis and methods from a variety of disciplines to understand religious traditions as well as to examine the doctrines, stereotypes, and prejudices that may surround those traditions.

The Jewish Studies Program hosts a Visiting Israeli Scholar annually along with several visiting Israeli lecturers who teach in a variety of disciplines. The Jewish Studies Program is an interdisciplinary program dedicated to teaching a broad range of topics related to Jewish history, religion, and culture from the biblical through the modern period.

For more information regarding the Department of Classics and Humanities, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Experience working with budgets.
• Experience creating flyers and newsletters.
• Experience coordinating administrative support functions for a group.
• Experience with data entry and updating database records.
• Experience working at special events.
• Experience working with an employee management system such as PeopleSoft, My.SDSU, or other relative system.
• Experience in the professional use of digital and social media platforms such as Facebook, Twitter, Instagram, and YouTube.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,505 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,505 - $5,508 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on May 22, 2023. To receive full consideration, apply by May 21, 2023. The position will remain open until filled.

CSU Vaccine Policy: The California State University has established a policy requiring faculty, staff, and students accessing campus facilities to be immunized against SARS-CoV-2, the virus that causes COVID-19. To access the SDSU campus, you must be fully up to date with your COVID-19 vaccinations, including a booster if you are eligible for one, or request a medical, religious, or off campus exemption, as applicable.

The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu


Advertised: May 08, 2023 (9:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/527608/administrative-support-coordinator-i







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