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Student Academic Advisor (4545U) - 55283 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

College Overview:

The College of Letters & Science is the largest of the university's 14 colleges and schools and the most prestigious teaching and research unit in the UC system. L&S encompasses more than half of the campus' faculty, nearly three-quarters of its undergraduate students, and half of its Ph.D. candidates. Organized into six divisions: Arts and Humanities, Biological Sciences, Mathematical and Physical Sciences, Social Sciences, L&S Core, and the Undergraduate Studies Division. L&S offers more than 70 departmental majors, including joint majors, majors administered on behalf of other Berkeley schools and colleges, and simultaneous degree programs, and over 80 minors. These programs collectively afford vast opportunities to study and conduct research both within and outside of the traditional disciplines.

Department Overview:

UGIS is a center for innovation in undergraduate education that extends beyond traditional departmental boundaries and brings together 30 lecturers and faculty from across campus as well as 70 academic student employees to teach in the department's degree programs. Together, these degree programs attract undergraduates who wish to explore intellectually engaging and promising interdisciplinary areas of study. The 3 UGIS majors include American Studies, Interdisciplinary Studies Field major (ISF), and Media Studies, which number more than 700 declared majors in total. The 5 UGIS minors include American Studies, Applied Language Studies, Creative Writing, Disability Studies, and Politics, Philosophy, and Law. Academic advising is provided by a team of 4 Student Academic Advisors.

The role of the Student Academic Advisor 3 (SAA3) is to provide academic advice to the undergraduates as well as coherence, stability and consistency to the major program. Using advanced academic advising concepts and experience, the SAA must address the challenges inherent in interdisciplinary and interdepartmental majors, and develop solutions to these problems. The advisor provides intake advising and collaborates closely with the faculty advisors for the programs. The position must have a broad and detailed knowledge of the academic units and undergraduate curriculum across the campus and a specialized understanding of the nature of interdisciplinary inquiry. The advisor works independently with only general guidance from the faculty director and the supervisor (UGIS Manager, Academic Programs). While each advisor has primary program responsibilities, they work as a team providing backup support as needed to each of the three major and five minor programs.

Application Review Date

The First Review Date for this job is: 07/21/2023.

Responsibilities

Academic Advising and Academic Curriculum Policy and Analysis: 50%

• Provide advice and assistance to students on all aspects of their academic experience, including progression and requirement matters for the department.
• Advise students about declaring the major and completion of major program requirements, including how to plan for an alternative major pathway if needed.
• Help students to define realistic academic goals and gain an understanding of how to achieve these goals within a particular interdisciplinary major program.
• Drawing from an understanding of course content and area of interdisciplinary inquiry, help students devise their academic focus within the UGIS programs and prepare them to present their program of study for faculty advisor review.
• Update and maintain student's Academic Progress Report (APR); certify completion of degree requirements and honors designation, even when there are no clear precedents or articulations, such as for interdisciplinary programs.
• Keep abreast of relevant course offerings across the College and campus and maintain connections with student service staff across the campus.
• Maintain thorough knowledge of University and College policies; assist students in taking full advantage of the numerous campus programs for education abroad, internships, research, scholarships and graduate school preparation.
• Refer students to various campus resources based on their academic progress and any non-academic barriers. Manage undergraduate course enrollment according to program policies via Student Information Systems (SIS).
• Advise new and continuing instructors on departmental/school/college and university policies and procedures.
• Receive, approve and/or implement relevant student petitions for exceptions to program and college policies.
• Identify students with GPA or progress problems, advise students, and recommend appropriate courses of action by the department (e.g., academic probation, dismissal).
• Communicate regularly with students and faculty regarding program updates and other related academic matters.
• Provide statistical reports as needed and maintain historical data.
• Advise faculty director(s) on the formulation of department policy by identifying areas needing clarification and proposing solutions.
• Analyze the consequences of program academic policies and recommend new or changed policies.
• Review program curriculum and make recommendations for changes to better accommodate student demand and areas of focus.
• Coordinate approval of substitution of major requirements and transfer evaluation credit in consultation with faculty.
• Coordinate, review and advise program director and faculty on transferability and applicability of non-UC Berkeley courses and/or courses on campus within or outside of the department that may affect ongoing requirements.
• Serve as liaison with campuswide courses committee (COCI), prepare course approval material, and maintain articulated transfer credit agreements.

Curriculum Planning/Scheduling/Enrollment Management: 20%

• Plan academic curriculum in collaboration with UGIS Programs faculty, colleagues and UGIS Manager, and with other departments, to ensure student's progress through course sequences, avoid conflicts, and ensure compliance with campus-wide policies.
• Track the curriculum offerings and schedule courses based on a thorough understanding of the intricacies of SIS/Campus Solutions/CalCentral/Reporting.
• Manage student enrollment. Monitor and analyze shifting enrollment patterns and adjust seat reservations accordingly.
• Analyze waitlists for courses and determine which students are eligible to enroll in impacted courses.
• Balance competing demands such as instructor requests, facility needs of the courses, student and overall program needs, communicating regularly with a wide range of departments regarding cross-listed and other program-related courses.

Event Planning and Coordination: 15%

• Serve as lead program event planner, including detailed planning for large annual events such as Commencement ceremony, Cal Day and Transfer Day, Golden Bear Advising (GBA) and Golden Bear Orientation (GBO), and shorter-term planning for events such as major application workshops, presentations, student group events, alumni panels, and other program sponsored events.

Program Administration and Coordination: 10%

• Serve as academic program record-keeper and a historical resource for all decisions concerning major requirements, exceptions, and practices relevant to the major programs.
• Create and maintain student records, files, advising notes, database, student listserv, webpage, handbook, and catalog entry to ensure accuracy.
• Coordinate faculty office hours.
• Maintain program administrative files according to UCOP Record Retention policies.
• Create, maintain and share current calendars of processes and procedures, upcoming events, and deadlines.

UGIS Academic Programs Advising Team:

• Provide backup for other advisors in UGIS academic programs.
• Maintain familiarity with all programs housed in UGIS-including general knowledge of major/minor requirements, admissions procedures, scheduling/enrollment, course offerings, etc.
• Maintain professional development goals; participate in required workshops and trainings as well as on campus and off campus professional development opportunities.
• Actively contribute to a team environment that fosters and promotes a culture of diversity, equity, inclusion, belonging and justice (DEIBJ) and incorporates the Division's Strategic Plan of Belonging, Wayfinding and Scholarly Engagement.

Required Qualifications

• Thorough knowledge of undergraduate advising and counseling techniques, knowledge of multiple majors, coordinated simultaneous degrees, colleges, & schools.
• Skills in judgment and decision-making.
• Abilities in problem identification, reasoning, ability to develop original ideas to solve problems.
• Skills in project management.
• Flexibility and initiative in seeking service improvements and procedural efficiency.
• Skills in high touch service orientation, active listening and critical thinking.
• Skills in monitoring/assessing people, processes or services to make improvements.
• Ability to work in a team environment and independently, to maintain cooperative relationships with other partner departments and programs.
• Strong interpersonal skills, multicultural competencies and ability to integrate values of equity, inclusion, diversity, belonging, and justice (DEIBJ) into effective working relationships with faculty, staff and students.
• Excellent written and verbal communication skills, including demonstrated effectiveness in public speaking.
• Ability to manage multiple projects with varying deadlines in a busy environment.
• Skills in monitoring/assessing people, processes or services to make improvements.
• Ability to work with objectivity and discretion in relating to students, faculty and staff.
• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Understanding of the nature of interdisciplinary inquiry.
• Thorough knowledge of college/school policies, procedures, and requirements.
• Knowledge and ability to use university specific computer application programs.
• Thorough knowledge of school precedents and application of policy, including risk management.
• Master's degree in related area and/or equivalent experience or training.

Salary & Benefits

This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $70,000.00 - $78,000.00.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• This is not a visa opportunity.
• This position is eligible for up to 40% remote work.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.



For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=55283&PostingSeq=1









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