Career Center

Rental Coordinator (6299U), UC Botanical Garden - 58233 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

The University of California Botanical Garden (UCBG) is a living museum that features one of the most diverse plant collections in the United States. Established in 1890, the Garden's 34 acres contain over 12,000 taxas and more than 20,000 accessions (including many rare and endangered species) from all over the world arranged by region. The Mission Statement for the UCBG is 'to develop and maintain a diverse living collection of plants to support teaching and worldwide research in plant biology, further the conservation of plant diversity, and promote public understanding and appreciation of plants and the natural environment.'

Application Review Date

The First Review Date for this job is: September 6, 2023

Responsibilities

• Manages and implements the facilities rental program, from communication with clients (from a variety of constituencies), creation of contracts, overseeing event needs and staffing, working with campus parking and outside vendors, through to payment and verification of expenses.
• Provide budget reports to management.
• Manage telephone, internet, and rental prospect drop-in inquiries regarding facility rentals, responding accurately, knowledgeably, and courteously to all inquiries.
• Personally, show and effectively sell facility rental options to prospective renters.
• Provide timely, professional communication updates with clients through the rental process as needed.
• Responsible to work without management on one regular weekend day.
• Act as backup on occasion for visitor experience staff with their specific responsibilities when needed.
• Special projects as assigned.
• Supervise Assistant Rental Coordinator.
• Recruit, train and supervise temporary personnel serving as security and monitoring events.
• May work with student employees.
• Research and gather relevant data from the field/rental market to inform unit strategic plans, including pricing, offerings, amenities, marketing and client opportunities, etc., keeping management informed as necessary and providing input as required.
• Evaluate effectiveness of the program and make recommendations.
• Engage with campus groups/committees to be up-to-date on issues related to events.
• Address the needs and cost-effective modifications related to maintenance of rental facilities, furniture, and equipment, making recommendations and working with associated support staff to complete tasks.

Required Qualifications

• Thorough knowledge of basic concepts, principles, and procedures of building and maintaining effective relations with alumni, internal and key constituencies.
• Thorough knowledge of the campus and the Garden, its mission, goals, objectives, programs, achievements, infrastructure and issues of concern.
• Thorough written, verbal and interpersonal communications, tact and political acumen to effectively represent the campus.
• Thorough research, analytical and critical thinking skills, including sound judgment and decision-making skills and skill to correctly identify real and potential problems, advising management as required, and proposing effective strategic resolutions.
• Skill in project management, including event planning and meeting deadlines.

Education/Training:

• Bachelor's degree in related area and / or equivalent experience / training

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $64,400.00 -$75,000.00.

• This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
• This position is exempt and paid monthly.

How to Apply

To apply, please submit your resume and cover letter.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=58233&PostingSeq=1









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