Graduate Student Affairs Officer 3

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Student Affairs and Advising
Salary: $56,000 - $96,400
Full/Part Time: Full-time(100%)
Organization: College of Humanities Arts & Social Sciences
Department: History Dept
Application Deadline: Open Until Filled

Position Information:
This position serves as the Graduate Student Affairs Officer for the Department of History under the general direction of the History department manager, Faculty Graduate Student Advisor, and Department Chair, carries out curriculum advising; graduate admissions; recruitment and outreach; student enrichment and academic development activities; matriculation and graduation degree checks; and program reporting and evaluation. Responsible for interpretation and implementation of appropriate policies, regulations, and procedures. Working closely with the Department Chair, Vice Chair/TA Coordinator, Faculty Grad Advisor, and Faculty Grad Financial Officer and faculty to develop short-term and long-term goals to meet the advising needs of the growing number of graduate students, identify emerging student affairs and programmatic issues, and make recommendations for positive outcomes. The major functional areas of responsibility include: 1) Advising and Administration of Continuing Graduate Students; 2) Admissions; 3) Recruitment and Outreach; 4) Financial Support; and 5) Program Development and Management. Must be able to maintain confidentiality and maintain fairness in administering standards and procedures for the programs. Advises faculty, staff and students regarding policies and procedures in all aspects of graduate student affairs.

The full salary range for the Graduate Student Affairs Officer is $56,000.00 - $96,400.00 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements:
Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training.
Required

Masters Degree or Higher: Preferably in a relevant field such as Business Administration, Education, Higher Education Administration, or Public Administration.
Preferred

Experience Requirements

4 - 7 years of related experience.
Required

Experience In communicating and working with international students with diverse backgrounds.
Required

Certification Requirements
CertificationRequirement

Certifications related to project management, academic advising, or student affairs
Preferred

Special Conditions
Special

Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours)
Required

Travel
Required

Minimum Requirements

Working knowledge of advising and counseling techniques.

Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.

Ability in problem identification and reasoning; ability to develop original ideas to solve problems.

Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility/authorization for international students and scholars.

Interpersonal skills.

Multicultural competencies; ability to work with diverse populations.

Demonstrated experience working with students in an academic environment and/or post-secondary degree-granting Institutions.
Experience with student academic program administration.

Solid verbal and written communication skills.

Knowledge of higher education institutional policies and procedures governing graduate student admissions,acceptable academic
progress, student records, student employment,and student financial aid.

Ability to Interpret and effectively articulate complex policies and procedures, both orally and in writing.Ability to work independently;
organizing and prioritizing workload and maintaining strict attention to detail.

Ability to interact and communicate effectively, both orally and In writing, with students, faculty, professional staff, campus
administrators,and personnel In various campus departments and maintain cooperative working relationships.

Excellent Interpersonal skills Including tact,diplomacy, adaptability, and skills in recognizing politically sensitive situations,maintains
confidentiality of student records and advisory discussions.

Advanced skills to effectively use current software applications such as MS PowerPoint, Excel, Word,and Access.

Advanced writing skills to include Independently compose letters, memos,reports,and other written communication for a variety of
audiences, using correct spelling,grammar,and composition skills.

Ability to work in a team environment and provide leadership.Ability to maintain confidentiality at all times.

Skill in independently researching questions and making appropriate contacts for problem solving.

Experience with managing multiple deadlines and interruptions in a detail-oriented environment

Preferred Qualifications

Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.

Experience supporting a graduate program In a university environment.
Knowledge of applicable federal and state laws such as Federal Educational Rights and PrivacyAct (FERPA). Knowledge of
policies and procedures of the various units supported by the college.
Knowledge of and experience with University of California policies and procedures of administrative service units (i.e. Graduate
Division,Registrar's
Office,Academic Senate) and Employment practices,policies,and procedures and their application to graduate students.
Demonstrated experience using student records system for articulation, transcript evaluation,and degree certification.
Experience in using UCR on-line applications such as on-line student information,course registration,course maintenance, data
query,and teaching evaluation systems.
Skill in exporting/importing data from or to different software applications, and ski!l in organizing,summarizing and analyzing data for
presentation In a clear and comprehensive manner.


Additional Information:
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
General Information

Job Title
004575

Grade
Steven Hackel

Supervisor

Department Custom Scope
This position reports to the Divisional Financial Administrative Officer and serves as the Graduate Student Affairs Officer for the Department of History. Under the general direction of the History department manager, Faculty Graduate Advisors, Department Chair, and Divisional Financial Administrative Officer, the role encompasses: Curriculum advising, Graduate admissions, Recruitment and outreach, Student enrichment and academic development, Matriculation and graduation checks, Program reporting and evaluation.

Responsibilities include interpreting and implementing policies, regulations, and procedures. The officer works closely with the Department Chair, Vice Chair/TA Coordinator, Faculty Grad Advisor, Faculty Grad Financial Officer, and other faculty to develop goals for the growing number of graduate students, address emerging student affairs issues, and recommend positive outcomes. Key areas of responsibility: 1. Advising and Administration of Continuing Graduate Students, 2. Admissions, 3. Recruitment and Outreach, 4. Financial Support, 5. Program Development and Management. The role requires maintaining confidentiality and fairness in administering standards and procedures. The officer advises faculty, staff, and students on policies and procedures in all aspects of graduate student affairs and coordinates payroll for student workers with the Department's Financial Team.


Key Responsibilities:

Academic Advising: Advises faculty on departmental/school/college and university policies and procedures; reviews students' progress and advises students and faculty on requirements for degree/program completion; identifies students with progression problems and recommends interventions; devises curriculum planning in collaboration with chair/ dean and faculty, and with other departments.

10%

Financial Aid: Oversees the administration, evaluation, and awarding of student fellowships, grants, scholarships, and other awards; advises students on financial aid options of the organization and extra-mural fellowship opportunities; oversees processes for equitable assignment of Graduate Student Instructors (GSIs)and coordinates GSI assignments each term.

10%

Applying professional student services concepts, provides the full range of student services to student population served by the organization.

• https://jobsportal.ucr.edu/jobs/33838589
  
  
  
  
  
  
  
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