Administrative Assistant

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Administrative
Salary: $51,344 - $72,767
Full/Part Time: Full-time(100%)
Organization: Bourns College of Engineering
Department: Chemical Environ Engineering Dept
Application Deadline: Open Until Filled

Position Information:
Join the dynamic Financial Services Team at the Bourns College of Engineering! Under the supervision of the Financial Services Supervisor, the Administrative Assistant will manage key administrative tasks for the departments of Chemical and Environmental Engineering (CEE), Bioengineering (BIEN), and provide backup support for the BECCEMM cluster as needed. This role includes event coordination, procurement, travel arrangements, general support, and more. The ideal candidate will ensure smooth daily operations, deliver excellent customer service, and maintain a strong front-desk presence.

The full salary range for the Administrative Assistant is $24.59 - $34.85 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

#CB

Requirements:
Educational Requirements

High school diploma or equivalent
Required

Bachelor's degree in business administration or related field.
Preferred

Associates degree
Preferred

Experience Requirements

Experience working for an institution of higher education
Required

Demonstrated experience working independently with minimal direction, as well as cooperatively in a team situation.
Required

Minimum 3-5 years related experience or an equivalent combination of education and experience.
Required

Special Conditions
Special

Must pass a background check.
Required

This position is designated as a Mandated Reporter and will be required to complete trainings and comply with CANRA.
Required

Minimum Requirements

Ability to make appropriate decisions following established policies and procedures.

Ability to function independently and take responsibility for results; organize workload with close attention to detail, manage multiple tasks and timelines.

Demonstrated ability and experience in providing quality customer service.

Ability to work as a team player and establish and maintain cooperative working relationships.

Demonstrated ability to interact with diverse and controversial issues and people in a professional and amiable manner.

Excellent oral and written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation and grammar. Skill in communicating effectively and professionally using tact and diplomacy.

Skill in independently researching questions and making appropriate contacts when problem solving. Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data.

Demonstrated knowledge and skill of concepts and practices of event planning, including the ability to effectively work with invited guests.

Preferred Qualifications

Knowledge of University policies and procedures related to procurement practices, equipment management, general accounting practices, account reconciliation, travel and entertainment reimbursement, and Internal Audit policies and procedures

Management skills to plan, coordinate, and direct numerous complex activities with competing deadlines and interruptions in a fast-paced environment.

Demonstrated time management and organizational skills with the ability to work quickly, accurately, and maintain records with strict attention to detail. Ability to set priorities and use initiative organizing and handling a heavy workload.

Knowledge of University of California policies and procedures.

Working knowledge of UCR's on-line applications and service requests systems


Additional Information:
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
General Information

Job Title
004723

Grade
David Cocker

Supervisor
15%

Update Oracle Financials purchasing system to reflect actual receipt of goods, and redistribute packages to end users based on order identification. Provide security for incoming equipment and materials, ensure proper storage of research materials until end user takes possession of property and assist with identification of Inventorial Equipment. Train new students on process as needed.

10%

Responsible for submitting campus service request via the designated applications, including but not limited to facilities, Information Technology Solutions, printing, media, catering and outsourcing to contracted vendors for additional departmental needs.

5%

Assist in the coordination of departmental moves, update electronic filing systems and dispose of materials. Assist cluster Financial & Administrative Officers as requested and ensure follow up with all services. Petty cash custodian in accordance with policy 200-72.

5%

Other duties as assigned.

5%


To apply, visit https://jobsportal.ucr.edu/jobs/34055616







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