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Details
Posted: 12-Apr-25
Location: Riverside, California
Type: Full-time
Internal Number: 6139397
Purchasing & Travel Assistant
Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Administrative
Salary: $59,383 - $85,107
Full/Part Time: Full-time(100%)
Organization: College of Natural & Agricultural Sciences
Department: Guille Vallejo
Application Deadline: April 24, 2025
Position Information:
Under the general direction of the Financial Services Supervisor and general supervision of the Financial Operations Manager (FOM), responsible for the procurement of goods and services for a large academic teaching and research department. Coordinates and supervises purchasing, facilities, and equipment repair and maintenance orders in compliance with appropriate policies, guidelines, and procedures. Independently processes a large volume of requisitions for a variety of materials, scientific and technical supplies, and equipment. Determines and advises on the best source for all vendor purchases as well as facilities and equipment repair, phone and communication services, printing and reprographic services, and mail services. Serves as the first point of contact with campus departments to respond to inquiries and reconcile discrepancies. Coordinates deliveries of equipment and services handle administrative details and updates data online for department equipment inventory and records. Provides support for the day-to-day accounting, recharges operations, and performs other administrative support functions.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
The full salary range for the Purchasing and Travel Assistant is 28.44 - $40.76 per hour. However, the expected pay scale for this position is up to $29.07 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Requirements:
Requirements
Educational Requirements
Experience Requirements
Special Conditions
Special
Minimum Requirements
Preferred Qualifications
Additional Information:
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
For information about our generous employee benefits package, visit: Employee Benefits Overview
Job Description Details:
Job Description Details
General Information
BLANK AST 3 004722 Guille Vallejo Valerie Corral
Department Custom Scope
Purchasing/Travel Assistant
Under the general direction of the Financial Services Supervisor and general supervision of the Financial Operations Manager (FOM), the incumbent of this position serves a dual role, responsible for the procurement of goods and services and coordination of travel for a large academic teaching and research department.
Independently processes a large volume of requisitions for a variety of materials, scientific and technical supplies, and equipment. Coordinates purchasing, facilities, and equipment repair and ensure orders are in compliance with appropriate policies, guidelines, and procedures. Determines and advises on the best source for all vendor purchases as well as facilities and equipment repair, phone and communication services, printing and reprographic services, and mail services. Serves as the point of contact with campus departments to respond to inquiries and reconcile discrepancies. Coordinates deliveries of equipment and services and handles administrative details, updates data online for department equipment inventory and records.
In addition, independently prepare travel vouchers, travel-related purchase orders and entertainment reimbursements for Faculty, Academics, Students and Department Visitors. Coordinate all essential components of colloquium and departmental events. Provide front-office assistance in the Executive Administrative Offices and independently serve as the receiver of all department purchases. Provides support for the day-to-day recharges operations and performs other administrative support functions as needed by the Department.
Key Responsibilities:
Key Responsibilities DescriptionPercent Time
Under the general direction of the Financial Services Supervisor and general supervision of the Financial Operations Manager (FOM), the incumbent of this position serves a dual role, responsible for the procurement of goods and services and coordination of travel for a large academic teaching and research department.
Independently processes a large volume of requisitions for a variety of materials, scientific and technical supplies, and equipment. Coordinates purchasing, facilities, and equipment repair and ensure orders are in compliance with appropriate policies, guidelines, and procedures. Determines and advises on the best source for all vendor purchases as well as facilities and equipment repair, phone and communication services, printing and reprographic services, and mail services. Serves as the point of contact with campus departments to respond to inquiries and reconcile discrepancies. Coordinates deliveries of equipment and services and handles administrative details, updates data online for department equipment inventory and records.
Independently prepare travel vouchers, travel-related purchase orders and entertainment reimbursements for Faculty, Academics, Students and Department Visitors. Coordinate all essential components of colloquium and departmental events. Provide front-office assistance in the Executive Administrative Offices and independently serve as the receiver of all department purchases. Provides support for the day-to-day recharges operations and performs other administrative support functions as needed by the Department. Provides front-office assistance; greets and direct visitors. Leads contact for department copier(s), monitors supplies and assists customers with copier troubleshooting and training. 4. Assists with fiscal close activities. 5. Other duties as assigned.
Works closely with Financials Services Supervisor to Assist with equipment inventory. Responsible for the administrative details of records for equipment inventory using Equipment Management's on-line system. This includes annual reconciliation of the entire departmental inventory to include verifying item, price, change of location, or user. Obtains location, serial number or other pertinent information from laboratory personnel and enter data in the Equipment Inventory On-line System. Updates system on a regular basis to keep the database up to date. Conducts queries to compile and produce departmental and individual inventory lists. Handles inquiries related to inventory to include interdepartmental and off-campus loans and transfers of equipment and fabrications. Assists staff in the location and transfer of unwanted or excess equipment. 2. Utilizes the on-line UCR physical plant and/or CPMS System, submits requests for billable and non-billable service request for construction and repairs, and service and repair estimates for maintenance, modification and upkeep of the three facilities: Physics, Pierce Hall and MS&E. Process communications work order requests for telephone and data installations, number changes, removal of service or disconnects, changes in existing equipment, moves and/or rearrangements. Reports trouble/repairs.
To apply, visit https://jobsportal.ucr.edu/jobs/35693364
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