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Details
Posted: 23-May-25
Location: Riverside, California
Internal Number: 6230612
PRIME Administrative Assistant
Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Administrative
Salary: $59,383 - $85,107
Full/Part Time: Part time
Organization: School of Medicine
Department: Pablo Joo
Application Deadline: Open Until Filled
Position Information:
Under supervision of the Senior Financial Analyst of Undergraduate Medical Education(UME), the Program in Medical Education(PRIME) Administrative Assistant will coordinate, schedule, and/or perform a wide variety of administrative support activities. Assignments may be confidential in nature. Responsible for communicating and scheduling of all curriculum seminars, activities & events with lecturers, students, staff, & community members involved. Initiates procurements, web recharges, travel coordination, and processes reimbursements for the financial activities & events of the program. Will coordinate & communicate the attendance of students & invitees for PRIME events. Develop and maintain and social media presence for the program through social media and networking events.
The full salary range for this position is from $29,691.36 - $42,553.44 annually at working 50% part time. The expected salary range is up to $34,859.16 annually at 50% part time. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements:
Requirements
Educational Requirements
Experience Requirements
Minimum Requirements
Preferred Qualifications
Additional Information:
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
For information about our generous employee benefits package, visit: Employee Benefits Overview
Job Description Details:
Job Description Details
General Information
BLANK AST 3 004722 Pablo Joo Nancy Marr
Department Custom Scope
Under supervision of the Senior Financial Analyst of Undergraduate Medical Education(UME), the Program in Medical Education(PRIME) Administrative Assistant will coordinate, schedule, and/or perform a wide variety of administrative support activities. Assignments may be confidential in nature. Responsible for communicating and scheduling of all curriculum seminars, activities & events with lecturers, students, staff, & community members involved. Initiates procurements, web recharges, travel coordination, and processes reimbursements for the financial activities & events of the program. Will coordinate & communicate the attendance of students & invitees for PRIME events. Develop and maintain and social media presence for the program through social media and networking events.
Key Responsibilities:
Key Responsibilities DescriptionPercent Time
- Travel coordination and submission of pre-travel approval and post-travel reimbursements.
- Add/enter PRIME students as suppliers in Oracle Financials.
- Assist in obtaining approval for student leave pertaining to student travel.
- Submit reimbursements for study resources, memberships, etc. using
Enrichment funds through Concur.
- Submit and track IT ServiceLink tickets submitted for study resources/memberships.
- Prepare and submit honorarium requests through ePay for guest speakers.
-Submit additional compensation for guest faculty speakers to respective departments.
- Track all PRIME student expenses in coordination with PRIME coordinator to track student Enrichment funds.
- Assist PRIME coordinator with scheduling seminars.
- Collaborate with Pre-Clerkship team to schedule PRIME seminars & activities.
- Update PRIME curriculum spreadsheet & PRIME Canvas calendar with seminar dates/times.
- Send calendar invites to PRIME students, director & guest lecturers for all scheduled events.
- Weekly planning meetings with PRIME team.
- Reserve rooms for PRIME seminars & activities.
- Request parking accommodation for visiting lecturers.
- Send reminders to upcoming lecturers with directions & parking information.
-Obtain pre-approval forms for events, purchasing, & honoraria.
- Place food orders for lunchtime PRIME events.
- Pick up, deliver and set up food for lunchtime events.
- If needed, support of PRIME scholars self-advocacy projects.
- Set up & distribute teaching evaluations for lecturers in Acuity.
- Pull completed evaluations & send to program director to approval.
- Forward completed evaluations to lecturers.
- Assist PRIME Coordinator in Creating & distributing program evaluations.
- Compile evaluation data for program director.
- Weekly e-mails to students re: upcoming events, announcements, updates, etc.
- Track student attendance at PRIME activities
- Schedule individual & group check-ins with program director and Flourishing & Wellness sessions with Support & Wellness team.
- Maintain contact lists of all students, alumni, community partners, guest lecturers, volunteer physicians mentors.
- Track graduation rates & location of practice for alumni.
- Maintain database of local Black physicians partnering with PRIME program.
- Publish announcements/news on Canvas to update students.
- Maintain student resources & information in Canvas modules.
- Recording/posting of seminars & PPTs on Canvas.
- Request PRIME website updates.
- Respond to inquiries about PRIME program.
- Attend PRIME Statewide meetings, gather information & help provide UCR PRIME updates.
-Assist in maintaining PRIME social media and distributing monthly newsletter.
To apply, visit https://jobsportal.ucr.edu/jobs/35787839
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