Specific Job Duties (Essential Functions and Responsibilities)

Primary responsibilities include supervising all phases of registrar activities and programs as well as maintaining timely and proactive communication and oversight over student records and registration functions of the university.

Registrar’s Office Administration

• Develops, directs and reviews departmental goals and objectives. This includes but is not limited to administering ASU, Colorado Department of Higher Education (CDHE) and federal (ED) policies regarding registration, tuition classification, course and degree evaluation, records management, data integrity, security and access.

• Hires, trains and supervises department personnel for the purpose of performing the necessary functions typical of a registrar’s office. Conducts staff performance evaluations.

• Troubleshoots problems and communicates with past and present students, faculty, staff, administrators, and the general public concerning all aspects of registration and record keeping, the student information system and academic policy.

• Supports a service-oriented culture in the Registrar's Office that provides responsive, proactive  communication which fosters a positive working relationship with students, faculty, staff, administrators and external audiences.

• Provides opportunities for professional development of departmental staff.

• Chairs and/or serves on various committees as needed or requested.

• Represents the Registrar’s Office at designated Academic Affairs and Enrollment Management meetings and other meetings as required

• Maintains memberships in professional organizations such as the American Association of Collegiate Registrars and Admissions Officers (AACRAO) and the Rocky Mountain Association of Collegiate Registrars and Admissions Officers (RMACRAO).

• Manages the budget effectively, predicting future events or needs that will have budgetary impact; reviews budget reports on a monthly basis to ensure effective planning and problem-solving.

• Maintains current knowledge of technology applications and management practices.

• Serves as a professional resource and the subject matter expert (SME) for office staff, the university, faculty and other staff, parents, students and external parties.

• Conducts regular Registrar’s Office staff meetings, and participates in roundtable discussion meetings with Academic Affairs, Financial Aid, Admissions and other departments when necessary. 

• Works with faculty and staff on a daily basis to proactively resolve issues and challenges encountered by current and former students in a timely manner.

Student Records Administration

• Maintains and preserves the integrity of all student data and academic records.

• Conducts regularly scheduled audits and communicates with faculty to ensure accuracy and integrity of student data and academic records.

• Takes a lead role in  implementation and updates of the Student Information System, including testing and resolving technical problems, and ensures its integrity, management and enhancement.

• Updates student academic standing (suspension/probation) each semester and notifies students of any change in status.

• Develops and supervises the delivery of grade reports, both interim and final.

• Assumes oversight of test for credit articulation ( e.g., CLEP, Advanced Placement)

• Controls access, monitors accuracy and communicates the need for timely submission of all interim and final grades, and grade changes by faculty according to university policy.

• Ensures the completeness, accuracy and security of student transcripts and pertinent records in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA).

• Develops, processes and updates an electronic calendar to monitor, plan, coordinate and process information regarding records and registration.

• Oversees and audits the evaluation and articulation of credits from other accredited institutions in accordance with state and university transfer policies.

• Works in partnership with Academic Affairs and faculty to develop, implement and monitor academic policies and procedures that support student matriculation and degree completion.

• Creates various communication and engagement campaigns in the Student Information System or other platform in an effort to keep students, parents, faculty, staff and administrators informed and engaged. 

• Regularly communicates with faculty concerning academic regulations and the interpretations thereof; discuss with faculty on a regular basis issues that arise in the applications of these policies.

• Develops and processes ad hoc reports, diagnostic reports for records and registration, and reports as requested or needed.

• Supervises the preparation and delivery of academic transcripts and diplomas.

Student Residency Status Management

• Reviews and determines status of all petitions for residency changes as specified by the Colorado Statute for In-State Residency for Tuition Classification Purposes.

• Reviews residency procedures and issues on a regular basis and consults with the state attorney general’s office as needed.

Compliance

• Keeps apprised of current or changing federal and state regulations and works with various campus constituencies to ensure institutional regulatory compliance and that new regulations are appropriately adopted.

• Reviews and implements Records Retention policies.

• Interprets and administers FERPA. Provides leadership in ensuring institutional compliance with FERPA and other accrediting agency standards, applicable to student records.

• Oversees eligibility certification for student athletes as required by university policy and Rocky Mountain Athletic Conference and NCAA rules and regulations.

• Communicates with academic departments and athletics staff on a regular basis to ensure compliance with regulations, policies and procedures.

Qualifications

• Bachelors degree required /Masters degree preferred

•  5+ years experience in higher education/ academic records administration

Knowledge, Skills and Abilities:

• Excellent written and oral communication

• Ability to take initiative

• Attention to detail as required in daily work, short and long term planning 

• Ability to effectively evaluate and analyze levels of efficiency and productivity

• Demonstrated experience managing a department under general administrative direction

• Ability to consistently exhibit professionalism through reliable behavior, accountability, sound judgment, and respectful interactions.

Salary and Benefits:

The salary range for this position is $76,400-$107,000 .  In addition to salary, Adams State University offers a competitive benefits program including medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. For detailed benefits information please visit our Human Resources Benefits Page. 

How to Apply: 

All interested candidates must submit application materials electronically through Adams State University’s Workday application portal.

No other format of application material will be accepted.

Completed applications include the following:

• Cover letter

• Resume

• Unofficial transcripts (official transcripts will be necessary at the time of appointment)

• Three professional references, including phone number and email for each

For full consideration, applications should be received by 3/31/2026. Review of applications will begin immediately as they are received.

The position will remain open until filled. Applications received after the priority deadline may be reviewed at the discretion of the search committee.

Questions about the position may be directed to Mark Buck Assistant Vice President of Enrollment Management at mbuck@adams.edu.

Adams State University is committed to building and expanding the talent of its professional staff and actively seeks qualified applicants who bring unique perspectives, experiences, skills, and attributes that can augment the perspectives of our current faculty and staff and can contribute to serving and preparing our students to engage and thrive in their learning, leadership, and service.

We strive to create a more representative workforce that mirrors the people who study, work, and lead our institution and welcome applications from candidates from all walks of life, especially members of communities who fall within state and federally protected classes such as: women, BIPOC, LGBTQ+ individuals, veterans, and people with disabilities.

We value qualified candidates, with varied language skills, who have a record of successful experience with varied communities and student populations, and who have a deep understanding of and commitment to the unique geographical and historical characteristics of the place we are situated in and the intersecting perspectives that define our university being a low-income, first-generation, and Hispanic-serving, rural anchor university. Therefore, we seek individuals committed to intentionally supporting students and colleagues who possess these characteristics through their teaching, service, and scholarship.

The successful candidate will join a campus that is dedicated to inclusive excellence and acknowledges Adams State’s purpose to foster the educational goals of its students and the well-being of the surrounding community.

Additional information about the university and the academic mission may be found at www.adams.edu/academics/
 

Disclosures:

In compliance with the Immigration Control Act of 1968 candidates for positions must provide proof of eligibility to work before an offer of employment can be made final.

Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets. Well-informed hiring decisions contribute to this effort. Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.

Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibits discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Adams State University (ASU) may be directed to ASU's Office of Equal Opportunity, Director Ana Guevara, and/or to the Assistant Secretary for Civil Rights of the Department of Education. Support resources for sexual misconduct, ASU's  sexual misconduct policies, contact information for the Adams State University's Office of Equal Opportunity & Title IX, as well as a detailed  procedure for filing a grievance due to discrimination on the basis of sex may be found online at  https://www.adams.edu/administration/oeo/reporting-sexual-harassment/.  These  procedures also describe the University's response to reports and/or complaints of sex discrimination or sexual harassment.  

Adams State University is an Equal Opportunity/Affirmative Action employer. Applications are sought from all qualified persons regardless of race, color, sex, disability, and, as covered by law, veteran status. In addition, University policies prohibit discrimination on the basis of religion, national origin, ancestry, age, sexual orientation including transgender status and gender expression, marital status, and parental status.