Career Center

Responsible for all administrative and secretarial support for the Perella Department of Finance. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

1. Conferences, meetings and events
*Plans and coordinates all aspects (travel, food, locations, hotel, set-up, etc.) of meetings, conferences, candidate visits, receptions and high profile events
*Coordinates all advertising and logistical arrangements for the Wall Street Council Financial Services Forum; monitors the budget and supports the faculty liaison to the Lehigh Wall Street Council
*Supports the Integrated Business and Engineering (IBE) Program; arranges the IBE presentation on Family Weekend; reserves the room, equipment and set-up; orders food and pays the invoices
*Assists with the Finance Department Research Speaker Series; manages communications, campus room reservations and refreshments, travel reservations for guest speakers, reviews and submits invoices for payment 

2. Department and office administration
*Analyzes, organizes and coordinates processes, procedures and workflow to ensure efficiency or in response to, changing departmental needs
*Completes new hire payroll paperwork, supervises Department work study student(s) and manages payroll
*Support the Financial Services Lab (FSL); order supplies, recruit, hire and submit payroll forms; schedule and approve hours for work study students; monitor FSL accounts; compose and distribute all FSL notifications to students and faculty; maintain FSL reservation scheduling and calendar; place all work orders as needed
*Support the IBE Program; process all of the payroll forms, approve hours for IBE mentor students and distribute checks
*Executive-in-Residence Support; provide administrative support, set-up and maintain their course site, Harvard Business Cases course-packs and communicate assignments to students
*Support the Real Estate Minor administration
*Support the FinTech Minor administration

3. Customer service
*Respond to varied and often complex inquiries, requiring a broad understanding of University and Departmental programs, services and procedures; ensures phone, in-person and email inquiries are addressed and resolved
*Department liaison with internal and external contacts related to purchasing
*Processes payment of bills through accounts payable, purchase orders and purchase requisitions
*Assists students and faculty with various academic processes, procedures and requirements
*Assists with and resolves non-routine problems in a thorough and timely manner; knows who to go to regarding non-routine issues
*Logistical support for professors and students; maintains inventory of office supplies and basic equipment

4. Documents and written communication
*Make copies, designs fliers and invitations, orders printed material from Printing Services, writes and sends all mass emails to finance students regarding major information, recruiting, job opportunities and special events
*Receives and processes all incoming mail for the Department, prepares and distributes all line schedules, teaching schedules, course evaluations, course rosters, book orders and any other material forwarded to the Department for dispersal to the Professors
*Enters major declarations, course offerings, overrides and permissions into the Banner database; assigns mentors to all students declaring a Finance Major and records their information into the Banner database
*Curates Department syllabi, recommendation letters, CVs and correspondence; creates and maintains surveys on Google docs and Doodle

5. Budgets and accounting
*Records and verifies data for Departmental accounting records, resolves discrepancies, processes payment of bills through accounts payable and purchase orders for each member of the Department
*Tracks and reconciles budget accounts and transactions; informs Department Chair and other faculty members about status of their budgets
*Helps faculty with their Time Clock (Lehigh’s time tracking database) accounts and other financial paperwork
*Plans for and uses resources efficiently, always looks for ways to reduce costs; works within an established budget, selects vendors and utilizes signature and purchasing authorization
*Responsible for Department expense reporting, back-up approver for professors in the Department

6. Faculty recruitment and hiring
*Fill out all forms for permission to advertise, post advertisements on online recruiting sites and place ads in papers
*Make all arrangements for candidate's visit to Lehigh, assist candidate with reimbursement for expenses and answer any questions
*Create recommendation to appoint package to be sent to the Dean and Provost
*Onboard new hires and adjuncts; set up and coordinate new hire paperwork and office logistics

Grade: 7 – 37.5

Position Number: S76650

Special Considerations

The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor 

High school diploma or equivalent combination of education and experience

Three to five years related work experience

Supervisory experience preferred

Excellent communication, interpersonal skills and a high level of customer service required

Excellent organizational skills, writing ability, time management and sound judgment 

Proven ability to manage multiple tasks simultaneously and a high degree of initiative for bringing tasks to completion

Solid analytical, decision making and problem-solving skills

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position

Because of increasing COVID case counts in the region and new information about the characteristics of the Delta variant, all Lehigh faculty and staff will be required to be fully vaccinated unless they receive an approved medical or religious exemption from the requirement.

Only complete applications will be considered therefore please complete the application in its entirety.  Once the posting is removed from the website applications may no longer be allowed to be completed.