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Graduate Affairs Manager
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Graduate Affairs Manager
University of California Riverside
Details

Posted: 09-Jul-25

Location: Riverside, California

Type: Full-time

Internal Number: 6368454



Graduate Affairs Manager


Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Student Affairs and Advising
Salary: $66,500 - $118,300
Full/Part Time: Full-time(100%)
Organization: Bourns College of Engineering
Department: Christian Shelton
Application Deadline: Open Until Filled

Position Information:
Join Our Team at the Marlan and Rosemary Bourns College of Engineering!

Position Overview
The Department of Computer Science and Engineering is seeking a highly motivated and experienced Graduate Affairs Manager to lead and oversee graduate student services across six dynamic academic programs. This position plays a key role in shaping the graduate student experience, supporting academic excellence, and guiding strategic initiatives to enhance program effectiveness.

What You'll Do
As the Graduate Affairs Manager, you will:
  • Lead a team of student services professionals and oversee graduate admissions, advising, student progress, and degree milestones.
  • Manage graduate student funding, including fellowships and teaching assistant (TA) allocations.
  • Serve as a key advisor to faculty, students, and department leadership on academic policies and procedures.
  • Develop and implement improvements to student services operations and coordinate student-centered events, outreach, and communications.
  • Support departmental goals through data reporting, assessment planning, and accreditation efforts.
  • Ensure compliance with university policies and serve as a liaison with Graduate Division and other campus stakeholders.

    The full salary range for the Graduate Affairs Manager is $66,500 - $118,300 annually. However, the expected pay scale for this position is up to $100,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

    Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

    As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.


    Requirements:
    Requirements

    Educational Requirements
  • Bachelor's degree in related area and/or equivalent experience/training.
  • Required

    Experience Requirements
  • 6 - 10 years of related experience.
  • Required
  • Previous supervisory/managerial experience.
  • Preferred

    Special Conditions
    Special
  • Must pass a background check.
  • Required
  • This position is designated as a Mandated Reporter and will be required to complete trainings and comply with CANRA.
  • Required

    Minimum Requirements
  • Knowledge of advising and counseling techniques.
  • Knowledge of common University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
  • Skills in monitoring/assessing people, processes or services, to make improvements.
  • Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do.
  • Ability in problem identification and reasoning.
  • Ability to develop original ideas to solve problems using persuasion and leadership.


    Additional Information:
    Additional Information

    In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.



    UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.



    • UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

    • UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

    • UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.

    • Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019

    • Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings

    • UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

    The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.



    For information about our generous employee benefits package, visit: Employee Benefits Overview



    Job Description Details:
    Job Description Details

    General Information
    STDT SVC SUPV 2 004579 21 Christian Shelton Grace Caslavka

    Positions Directly Supervised
    Job CodeTitleFTE
  • 004574
  • STDT SVC ADVISOR 2
  • 1
  • 004575
  • STDT SVC ADVISOR 3
  • 1
  • 004921
  • STDT 2
  • 1

    Generic Scope
    Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives.

    Custom Scope
    Supervises Student Services Advisors providing advice to students within departments, schools, or colleges, involving a variety of student issues such as academic advising, outreach and recruitment, admissions, departmental requirements, student intervention, career counseling, and financial aid. Participates with department management in the development and monitoring of policies and procedures for Student Services operations. May represent the student services function on committees and other organization entities.

    Department Custom Scope
    Under the general direction of the Department Financial and Administrative Officer (FAO) and in consultation with the Associate Dean for Graduate Affairs, the Bourns College of Engineering (BCOE) Director of Finance and Business Operations, Faculty Graduate and Undergraduate Student Advisors, Program Directors, and Department Chairs, this position has student advisory responsibility for six distinct multi-function programs, which includes : MS in CS degree, PhD in CS degree, joint 5-year BS in CS + MS in CS degree program, 5-year joint BS in Computer Engineering (CEN) + MS in CS degree program, MS in Robotics, and MS in Computational Data Science (CPDS). The major functional areas of graduate student affairs responsibility include: 1) Oversees Outreach, Recruitment, and Admissions; 2) Responsible for Fellowship packages 3) Advising; 4) Program Development and Management; 5) Supervision and other Related Duties under the Department of Computer Science and Engineering. This position Independently conducts curriculum advisement, assessment, and matriculation of prospective and current students on academic matters as well as advising faculty, staff and students regarding policies and procedures on all aspects of graduate student affairs. The incumbent independently implements approved policies; collaborates with Graduate Division, department staff, multiple program advisors and faculty to develop short-term and long-term goals for the Computer Science and Engineering Department. The Incumbent helps to develop new programs, manage existing programs and oversees graduate student recruitment. The incumbent represents the college at campus-wide graduate affairs meetings, conferences and events; manages student outreach and orientation sessions. Develops, creates, presents and coordinates professional content and material for marketing and recruitment efforts and updates the Departments' Websites; performs research to assist the departments with accreditation and assessment (internal and external) reviews, i.e., ABET, BCOE Five-Year Plan and ad hoc data requests from Labor Relations, BCOE Dean's Office, Office of Research and Economic Development, etc., and assists faculty with data to describe the academic program for grant proposals, e.g., providing relevant statistical data on student population metrics. The incumbent will also Provide support to the FAO in the allocation of TA resources. The incumbent, in conjunction with the FAO, will find better ways to go about operational business and streamline processes across the various programs managed.

    Key Responsibilities:
    Key Responsibilities DescriptionPercent Time
  • Provides guidance and direction to Student Service Advisors on the most complex and sensitive issues.

    • Oversees work of SAA 2 which includes: managing all aspects of the Computer Engineering graduate, Computational Data Science, and Robotics programs including recruitment, admission, advising graduate students, keeping track of students academic progress, assisting Graduate Advisor with students annual review, providing advice to students, faculty and staff on policy and regulations established by the campus and the Graduate Division, working closely with the CEN, CPDS and Robotics Graduate Advisors to update information in the general catalog and maintain and improve the content of the program website. Additionally, this position manages course enrollment of graduate students in CS, CEN, CPDS, and Robotics, is responsible for quarterly submission of CS course schedule for the department, project enrollment and set appropriate enrollment caps.
  • 25%

  • Personally may provide the full range of student services advice to management, faculty, and students.